Administrator - Engineering Sector - Burgess Hill, United Kingdom - First Recruitment Services Limited

First Recruitment Services Limited

Verified Company

Burgess Hill, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administrator - Engineering sector

Burgess Hill

Full time permanent role Mon-Thu and on Fridays - office based.

Salary:
£28000-£35000 per annum plus very good company benefits and company bonus scheme

Plenty of free parking on site and close to the nearest station.

This is a great opportunity for someone who has an engineering background. For example someone who has a B-TECH or similar in engineering / science who is now seeking an office based admin role where they can use skills and knowledge gained

Excellent opportunity to join a friendly team within a highly established and very professional organisation

The role:

The After-market Team supports clients by offering spares, service and supervision services as well as bidding for revamp projects and studies.

Reporting to the After-market Engineering Manager, this role is to assist in this after-market sector of the Sales Department to ensure sales and profit are maximised as well as timely delivery of goods to clients with correct paperwork.

DUTIES & RESPONSIBILITIES:

Placement of Purchase Orders to suppliers for spare parts. Liaising with Procurement and Sales departments to ensure necessary permissions are obtained.

Populating and managing the Spares Procurement Log.

Arrange visas, travel, documentation and logistics for supervisors to go on site-work & training.

Liaising with clients about their requirements

Assist in the preparation of training materials for training courses and all logistic management for the trainers.

Filing and indexing of all client correspondence

Liaison with suppliers to expedite spare parts for delivery to client.

Preparation of required shipping documentation, liaising with government and legal authorities as necessary.

Collation and presentation of shipping certifications

Liaison with suppliers, clients, freight forwarders and the internal Shipping Manager to ensure shipping is undertaken.

Support sales team arrange visas and travel for staff.

Support After-Market Co-ordinator in sales of spares; preparing appropriate requisitioning, checking of estimates, commercial support and relevant international shipping documentation.

Attend sales and services meetings:

actively communicating and participating to ensure that accurate updates are given on spares/supervision orders and highlighting any areas of concern.

Ensure the Finance Department have all the necessary information so that they can invoice easily, accurately and in a timely manner.

Review supplier invoices to ensure accuracy.

Work as an active part of the team to secure additional business for the company in various ways including follow up on quotations made

Support sales team as necessary for admin and logístical tasks.

SKILLS, COMPETENCIES AND QUALIFICATIONS REQUIRED
A background in engineering would be advantageous. An eagerness to develop product and industry knowledge is essential.

Extremely organised with good administration skills, attention to detail and a logical approach to job tasks

The flexibility and adaptability to be able to manage and prioritise a diverse workload.

Pro-active with a desire to improve processes and business performance.

Team player and effective communicator at all levels.

Able to work alone and on own initiative, as well as part of the team

Able to liaise and co-ordinate with staff of all levels in multiple offices around the world.

Good knowledge of Microsoft Office packages, particularly Excel.

This is an excellent opportunity for someone with engineering qualifications or an engineering background to join a superb global organisation

First Recruitment Services is acting as an employment agency on behalf of this vacancy