Project Support Officer - Slough, United Kingdom - Frimley Health NHS Foundation Trust

Frimley Health NHS Foundation Trust

Verified Company

Slough, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

Stakeholder Management - Maintains good relationships with key stakeholders clinical and operational colleagues, consultants and suppliers, to gather data and keep them fully informed of project progress.

Project planning, tracking and reporting - Prepare realistic project plans, track activities against the plans, and provide regular and accurate reports to the Senior Project Manager and stakeholders as appropriate, updating the plans as needed.

Ensure that the electronic checklist documentation (dashboard - excel format) is completed for each project. Monitor, and assist PM, performance throughout the project lifecycle.

Risk & Issue management - Identifies, assesses and highlights risks and issues, escalating to Senior Project Manager and others as appropriate.

Assist PM is the preparation and upkeep of project risk registers.

Project and change control - Monitors costs, timescales, quality and change control requests, highlighting to the Head of Capital Projects, Senior Project Manager and others where these deviate from agreed tolerances.

Quality Management - Provides input to quality standards and ensures processes are in line with the Trust governance controls.

Applies a pragmatic approach to the disciplines, tools and methodologies associated with programme/project management in a range of environments e.g.

Prince2, APM and OGC frameworks. Applies effective configuration management and version control of all documents maintained.

Team working - Provides co-ordination to the Capital Project Team to ensure that all team members deliver on their commitments.

Supplier Management - Monitors supplier performance data, highlighting and investigating problems and tracking service improvement actions when needed. Ensures that post project elevations are completed and any relevant issues shared with the wider capital team.

Change Implementation planning and management - Works with the Senior Project Manager, PMs and others to ensure that all stakeholders have considered change requests and are prepared for their implementation and the practical issues involved.

Project closure and learning - Supports the Project Managers in formally closing their own projects, recording and logging lessons learned and forwarding actions to appropriate parties.

Procurement Assists the Finance Manager by utilising the bravo system, sending out invites to tender for capital projects, arranging dates for receipt of tenders, evaluation of tenders and contract award.

Liaise with the Procurement department as required, to equip the department / ward as the project approaches completion and coordinate the delivery and installation to timescale and resolve issues as they arise, referring them to the design team and Associate Director - Capital, if necessary.

Monitor actions requiring attention and report up the line if these are not carried out. Keep the archive database up to-date, dealing with all requests for archived information, as and when required.

Space Management co-ordinates the roll out of the Occupeye and Desk Booking software, ensuring that it is performing appropriately. Evaluate and report back to Head of Capital Projects on their effectiveness. Administration and minuting of the project meetings, and delivery of small construction capital schemes, as required.

Other ad-hoc duties as required by the PMO Lead, Senior PMs, Head of Capital Projects and Associate Director of Capital.