Investment Banking Division - London, United Kingdom - Morgan Stanley

Morgan Stanley

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Investment Banking Division - FSG - Executive Assistant (London)

Job Number:
3233598

POSTING DATE:
Mar 15, 2023

PRIMARY LOCATION:
Europe, Middle East, Africa-United Kingdom-United Kingdom-London

JOB:
Investment Banking/Sales/Trading/Research

EMPLOYMENT TYPE:
Full Time

JOB LEVEL:
Executive Assistant

DESCRIPTION

This role requires a professional Assistant to provide a fast and efficient service to two senior bankers within FSG (Financial Sponsors Group), Investment Banking Division

About Morgan Stanley

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services.

The Firm's employees serve clients worldwide including corporations, governments, and individuals from more than 1,200 offices in 43 countries.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence, and strong team ethic.

Morgan Stanley can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow.

A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

Investment Banking Divsion

Morgan Stanley is a worldwide leader in investment banking and is one of the top firms in mergers and acquisitions (M&A), underwriting of equity and equity-related transactions, corporate debt issuance, and high-yield debt financing.

We are consistently recognized for our performance in both traditional and innovative financing techniques, helping a wide range of clients around the world to make and execute decisions about their business strategy and financial structure.

What will you be doing?

Secretarial/ Administrative

Extensive verbal and written interaction with internal colleagues and external clients ensuring the building and maintenance of relationships, both domestically and internationally, within the team and across other business units
Diary management:
Exclusive control of business schedule
Maintain calendars, act as 'gatekeeper' for diary
Arrange internal and external meetings, video and phone calls
including all meeting venues, dial-in details, etc
Pro-actively ensure diaries do not have clashes and use initiative to find resolutions and workarounds
Travel & Expenses:
Proactively book and coordinate all travel including flights, hotels, visas, currency and ground transportation within the Firmwide Expense Policy
Ensure relevant agendas and itineraries are organised in advance
Process monthly expenses (American Express card, outofpocket expenses, invoices) in a timely manner, using Firm systems such as Concur
Ensure expenses are processed quickly and efficiently and are within policy
Proactively ensure expenses flow through internal checking system
Maintain inhouse Client Relationship Management (CRM) system
Event management: Closing events, social/team events, etc.
Any other ad hoc tasks, e.g. ordering business cards, or projects

Absence Cover (Buddy Team)

Provide phone cover and support to Bankers outside of designated team when other members of the buddy group are out of the office
Work with buddy group to ensure consistent Assistant coverage during lunch breaks, holidays and sickness absence
Ensure handover notes are kept uptodate for ease of coverage

QUALIFICATIONS

What we're looking for:
Highly organized and strong attention to detail
Ability to take ownership of all tasks; following up outstanding items without the need for chasing
Discreet, professional manner maintain confidentiality on all aspects of workload
Experience processing expenses online (e.g. on Concur)
Experience booking travel via an online booking tool
Experience working with CRM systems
Experience using Zoom
Experience working in Investment Banking (Corporate Finance, M&A Advisory) preferred

Full training on all Morgan Stanley systems and policies will be provided

Skills that will help you in the role:

An experienced, confident, friendly, outgoing, people-oriented personality, able to liaise with clients and staff at all levels
Ability to remain calm under pressure and deal with lastminute changes effectively and efficiently
Ability to work in an extremely fast paced environment with constantly changing schedules
Excellent time/priority management skills & flexibility
Strong team player/buddy to other assistants in team
Articulate, effective communicator
Proactive 'can do' approach, ability to use own initiative and judgment

Interested in flexible working opportunities? Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more.

Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their