Administration - Cheshire, United Kingdom - Cheshire West & Chester

Cheshire West & Chester
Cheshire West & Chester
Verified Company
Cheshire, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Employer:
Cloughwood Academy


Salary:
Grade 4


Location:
Cloughwood Academy


Contract:
Permanent


Working Pattern:
Full Time/Term Time


Hours: 37 hours per week. Term time plus 1 week.


DBS Check:
Enhanced


Closing Date: 07/06/2023 at 10:00


Reference:
SS/23/240870


Cloughwood Academy

Stones Manor Lane

Hartford

Northwich

Cheshire

CW8 1NU

Administration Assistant - Required as soon as possible

Full-time, Term-time Plus 1 week

37 Hours per week, 39 Weeks per year

Grade 4 (NJC SCP 4 -6) £21,189 - £21,575

(£18,202 - £18,533 Pro-rata to term-time working)


Due to expansion of the office and increased pupil numbers, the Governors of this Outstanding academy seek to appoint a highly efficient Administration Assistant to manage the home to school transport and support the day-to-day activities of the Admin Team.


Closing date
:
Wednesday 7th
June 2023
Interviews will take place Monday 12th June 2023


JOB TITLE:

Administration Assistant:


GRADE:
4 (NJC SCP 4 to 6)


RESPONSIBLE TO:

HOURS:
Chief Finance Officer

37 Hours per week - 39 weeks per year (term time plus 5 days, to be worked as directed by the CFO)


JOB DESCRIPTION

JOB PURPOSE:


To be the first point of contact for visitors and callers to the School, ensuring a positive, welcoming impression to all, offering assistance and information when required.

The Receptionist will have excellent inter-personal skills, work calmly under pressure and have a professional appearance.

The role involves the management of home to school transport for all pupils, liaising daily with Cheshire West and Chester and other relevant local authority Transport Sections.


PRINCIPLE RESPONSIBILITIES Within the admin team:

  • Provide a professional, warm and welcoming environment for visitors and telephone enquiries
  • Operating the school switchboard
  • Manage the taxi system used to transport pupils to and from the school and resolution of any daytoday problems with Transport Coordination. Manage the arrival and departure of the taxis at the start and end of day taxi dropoff and pickups.
  • To maintain the attendance records for pupils
  • Overseeing pupils signing in late and signing out when going offsite during the day
  • Communicate with parents and transport re Residential, extended day, after school clubs and after school catchup.
  • Accounting for visitors on site in the event of an emergency evacuation
  • Assisting with group events, such as interview days, managing the arrival of visitors
  • General administrative support helping various departments, as and when required
  • Provide general clerical support, distribution of mail, to ensure the efficient and timely provision of information to staff, parents, pupils and the community.
  • Deal with telephone and face to face enquiries to ensure that all calls/ visitors are handled efficiently and effectively and good relations fostered.
  • Familiarise yourself with all office processes to provide support and/or cover when necessary.

NOTE


Notwithstanding the detail in this job description, in accordance with the Academy's Flexibility Policy the job holder will undertake such work as may be determined by the CFO from time to time, up to or at a level consistent with the Principle Responsibilities of the job and in any location within the Trust.

Monday - Thursday: 08:00 to 16:00 including 30 mins lunch break

Friday: 08:00 to 15:30 including 30 mins lunch break


PERSON SPECIFICATION

CRITERIA

ESSENTIAL

DESIRABLE

METHOD OF ASSESSMENT

Qualifications
GCSEs or experience in administration

NVQ - Admin/Business Studies

Application form


Experience
Experience in administration

Reception duties

Using spreadsheets and databases

Previous experience in a school or office environment

Arbor Pupil Data Base

Application form, interview and references


Job Related Knowledge
Numeracy & Literacy

Ability to understand and interpret data

Knowledge of Microsoft packages

Application form, interview


Skills and Aptitudes
Good people skills

Good communication skills

Computer literate

Able to relate to children within a SEMH setting

Able to work under pressure

Able to work as part of a team

Problem solver

Logical thinker

Careful and Caring

Self-starter

Flexible

Discreet

Experience of working in a school environment

Application form, interview and references


Other Requirements
Ability to adopt a flexible approach to work demands

Application form, interview and references


Cloughwood Academy is committed to supporting people with disabilities and will make reasonable adjustments to these requirements where this enables a disabled person to do the job effectively.


How to apply:

Please visit school website

Vacancies | Cloughwood Academy
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