Executive Assistant to Chief Executive Officer - Brighton, United Kingdom - Ashtons Hospital Pharmacy Services Limited

Ashtons Hospital Pharmacy Services Limited

Verified Company

Brighton, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Purpose of the role:

The executive assistant provides high-level administrative support to the CEO.

As an executive assistant, you will be responsible for managing the CEO's schedule, arranging travel and meetings, preparing reports and presentations, and communicating with internal and external stakeholders.

You will also handle confidential and sensitive information with discretion and professionalism.

You will also provide support to all executive team and non-executive board members to ensure the efficiency and effectiveness of the most senior members of the company.

Principal Accountabilities:

Act as the point of contact among executives, employees, clients and other external partners. Managing information flows in a timely and accurate manner.
Managing the CEO's calendar and appointments, ensuring they are wellprepared for meetings and events
Keeping track of the CEO's and executive team members expenses and prepare expense reports
Making travel arrangements for the CEO and other executives, such as booking flights, hotels, transportation and visas
Organizing and maintaining files and records related to the CEO's work and personal matters
Taking notes and minutes at meetings attended by the CEO or other executive members as requested and following up on action items
Overall provide where necessary support to other Executive team members including Managing executives' calendars and setting up meetings, including make travel and accommodation arrangements.
Providing support to SMT and departments as needed
Conducting research and analysis on topics relevant to the CEO's interests and objectives
Liaising with internal and external stakeholders, such as board members, clients, partners and media
Provide support to the CFO and CEO in preparing board papers, documentation and maintaining board records, working with all stakeholders to both gather information and assist in its presentation
Anticipating the CEO's needs and proactively solving problems
Provide project management support documenting the project's creation, development, and execution. Collaborating with team leaders and stakeholders to ensure projects are kept on track for timely completion.
Monitor and record progress against companywide objectives and assist the CEO and executive team in executing against those targets
Screen and direct phone calls and distribute correspondence.
Act as an office manager by keeping up with office supply inventory, regular contractors (e.g. confidential waste suppliers, etc), internal post and weekly fruit distribution
Visitor management, welcoming visitors, offering beverages and escorting them to their meeting host
Organise and maintain electronic filing system
Acting as a champion for our values and contributing to our Strategic pillars, particularly supporting being the Employer of Choice
Any other reasonable duties which may be required by management.

Essential Skills:

You should have excellent organizational, communication, and problem-solving skills.

You should also have a proactive and flexible attitude and be able to work independently and collaboratively with mínimal supervision.

You should have at least five years of experience as an executive assistant or a similar role. Proficiency in Microsoft Office and other software tools is required.

Desirable Skills:

Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
Familiarity using SharePoint and Microsoft Teams
Good general knowledge

Job Types:
Full-time, Permanent

Salary:
Up to £40,000.00 per year

Schedule: