Admin Assistant - Stratford-upon-Avon, United Kingdom - Teem Recruitment

Teem Recruitment

Verified Company

Stratford-upon-Avon, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

My client is recruiting for a hardworking, innovative, and friendly Admin Assistant to work at their primary School. The role is to start from 27th Feb 2023

This is a temporary assignment to cover a Maternity leave until the end of the Academic year

This is a part-time position to work 2 days per week Monday and Tuesday 8.45 to 3.30pm

A current enhanced DBS certificate/ subscription to the update service Recent experience working as an Admin Assistant

Duties include but are not limited to:

To provide a comprehensive administrative/financial support service to the Headteacher, other authorised members of staff and Governors, in the areas of finance, personnel and day-to-day support provision to enable the smooth and efficient running of the school.

Secretarial/Administration

Under the direction of the Headteacher, to be responsible for all aspects of the day-to-day organisation and maintenance of the school office and procedures

This will include:

Creating a pleasant reception as first point of contact for parents and visitors to the school; ensuring that visitors sign in and out of the visitors' book
Dealing with queries and providing general information about the school and school activities for parents, pupils and visitors
Providing a full range of administrative skills including typing, copying and distributing letters, reports newsletters etc; recording, filing and classification of material and using a word processor/personal computer
Daily opening and sorting of mail and recording out¬going mail; arranging appointments and maintaining diaries; receiving and handling telephone enquiries
Assisting in compiling a variety of reports, marketing materials and the School Improvement Plan
Keeping records of lettings; completing stock orders and checking deliveries
Dealing with insurance for school trips etc and ensuring risk assessments are undertaken
Completing the required paperwork for admissions and leavers and maintaining the related staff and pupil records; providing general information for the Head, other teachers, pupils and their parents and parents of prospective pupils concerning the school curriculum, tests etc.
Completing statistical information and records using the Schools' Information Management System (SIMS)
Providing necessary statistical work about all the above records for the Head, teachers, Governors the LEA and DfEE as required
Dealing with timesheets for supply, caretaking, cleaning and midday staff and any other such staffing issues

Finance/Equipment

Being responsible for and maintaining all financial records
Completing and balancing returns for the LEA and DfEE e.g. Form 7, EP
Keeping and producing ledgers for annual external audit
Providing budgetary information as requested by the Head, Governors and the LEA
Preparing, in liaison with the finance section of the LEA, the final school budget
Holding petty cash and imprest accounts and conducting the associated payments and receipts
Administering and banking all school monies e.g. dinner money, voluntary contributions for school activities, music lessons etc
Coding, verifying and forwarding invoices, travelling expenses and other claims for payment
Ensuring that equipment/books and general supplies for the school are obtained from the most costeffective source in line with school requirements and being responsible for ordering systems.

Premises

Liaising with caretaking staff over minor repairs to school premises and arranging repairs where necessary, either through external contractors or internally.
Keeping appropriate, up to date records of maintenance work carried out in the school and managing the devolved maintenance budget to ensure the school premises are kept in a good state of repair and decoration
Controlling the letting of school premises, including publicity to maximise earned income, and keeping record of lettings

Staffing

In liaison with the Head and Governors, handling administrative procedures relating to the appointment of all staff
Liaising with the LEA over staffing matters of an administrative nature, ensuring that timesheets and other staffing returns are completed and returned appropriately.

General

Assisting with pupils' welfare, including ensuring sick and injured children receive appropriate attention and that parents are informed.
Liaising with medical staff/welfare officers and arranging medicals, school dentists, vaccinations etc.
Completing and forwarding weekly absence returns
Organising day to day activities within the office; keeping to required deadlines; maintaining confidentiality and exercising sensitivity and tact
Performing any other duties connected with the school as specified by the Headteacher that are appropriate to the post and grade

Teem Recruitment are acting as an employment agency in relation to this vacancy.

Job Types:
Part-time, Temporary contract

Schedule: