Project Administrator - Bristol, United Kingdom - Rambøll

Rambøll

Verified Company

Bristol, United Kingdom

6 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Are you passionate about providing Project Administration support to a multi-disciplinary service?

Do you want to work for a passionate and dedicated company committed to driving sustainability in everything we do?

If this sounds like you, or you're curious to learn more, then this role could be the perfect opportunity.

Join our Admin Shared Services Team as our new Project Administrator and work with us to close the gap to a sustainable future.

Your new role
The role will be within the new Administration Services Team for the UK.

Based with the Project Administration Team, reporting into the Service Centre Manager, you will work across the UK markets to provide document control support services.

Your key responsibilities will be:

Support Project and Design Managers with project support tasks and processes, providing support to several staff simultaneously across one large or several smaller projects
Using, and supporting others in the use of, project management tools, systems and processes
Proactively schedule, coordinate, prepare, and followup on meetings and appointments, also circulate actions to project team and monitor progress as appropriate
Keep project calendar up to date (holidays, extended leave, absence) and prepare and distribute project materials (eg. presentations, progress reports, registers)
Assist in document control activities on small projects, working with the Document Control team for guidance
Coordinate and manage briefing and registration process for subcontractors, communicate project requirements and expectations, ensure compliance with company policies, and maintain accurate records of subcontractor information
Support the formatting and proofreading of documents for publication
Depending on project, liaise with and be first point of contact for external stakeholders
Create and manage project files in respective data management systems, maintain accurate and uptodate project information and delivery dates, organize and distribute projectrelated documents, ensure compliance with company policies and procedures
Handle general internal and external correspondence within the project organization
Organize and arrange business travel and accommodation for project team members as required
Support project team with project controlling and invoicing tasks, track project expenses and generate invoices for clients
Produce project management progress reports for internal and external stakeholders
Completion of project status and general maintenance of internal project management tools
Other appropriate duties as agreed with Project Manager

Your new team
As our new Project Administrator, you will be part of the Project Admin Team for the UK.

You will report into the Project Admin Team Leader, working together to provide project administration support to a high standard.

The Project Support Teams include Project Admin, Document Control and Creative Admin. They work together to create a centre of excellence with consistent and standardised processes, procedures and continuous improvement.

About you

From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company.

Whilst we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.

These include:

Experience in a project administration or coordination role
High level of proficiency in written and spoken English
High attention to detail with excellent timemanagement and communication skills
Proficiency in Microsoft Office Applications (Word, PowerPoint, Excel)
Diary management experience
Successfully completed higher education qualification (minimum HNC/HND level), preferably in business administration and or professional experience in a similar position (desired)
Customer oriented approach as well as selfreliant, reliable, detailoriented, structured way of working
Ability to thrive in a fastpaced, team environment
Able to effectively prioritize multiple tasks and make independent decisions
Ability to communicate effectively with all various level of management within the company and with potential clients, suppliers, subcontractors and partners
High integrity and team spirit, proactively engaging with others and offering support when required

What we can offer you

Investment in your development
Leaders you can count on, guided by our Leadership Principles
Be valued for the unique person you are
Never be short of inspiration from colleagues, clients, and projects
The longterm thinking of a foundationowned company

Work at the heart of sustainable change
Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that'