Team Co-ordinator - London, United Kingdom - Land Securities

Land Securities
Land Securities
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
We're Landsec.

  • Sustainable places. Connecting communities. Realising potential. We live by these principles to create great experiences for people, now and in the future. _
  • We create places that make a lasting positive contribution to our communities and our planet._
  • We bring people together, forming connections with each other and the spaces we create. And we provide our customers, partners and people with a platform to realise their full potential._
  • Having a diverse workforce at all levels will empower us to make better decisions. We know that employing a diverse mix of people makes us a stronger and more sustainable business and one that reflects the diverse society around us. That's why we encourage people from all backgrounds to apply._
Principal Accountabilities

  • Provide administrative support to members of the team.
  • Provide diary management required by the team. This involves coordinating all relevant internal and external diaries and booking meeting rooms accordingly.
  • Organise travel and hotel bookings for members of the team.
  • Provide secretarial support, including filing & scanning.
  • Take and produce meeting minutes as and when required.
  • Ensure there is sufficient stationery for the team's requirements and order new stocks as necessary.
  • Printing, binding and distribution of key departmental documents for senior meetings.
  • Preparing, printing and sending of External Board papers
  • Arrange weekly/monthly 1:1 & team meetings for the head of department's direct reports, and the team.
  • Assist the team with regular archiving. Maintain the team's archiving list, which will involve periodically reviewing older archived items and removing them from archive when appropriate.
  • Respond to general queries raised by both internal and external stakeholders and inform the relevant team member as appropriate.
  • Submission of expense claims for the team as required
  • Undertake any other reasonable duties as instructed.
  • Manage all aspects of the Purchase to Pay process for the Senior Leader/Managers cost centre which may include new supplier onboarding and Purchase Order processing.
  • Processing of all tenant leasing on PIM's
  • Processing of Property CDAN's, Electronic Transfers (TT's)
Key competencies

  • Customer focus excellent customer service skills
  • Tenacity results driven, meets deadlines
  • Team player collaborative and supportive approach to work
  • Problem solving pragmatic approach and able to recommend solutions.
- show respect - being fair with everyone, understanding different perspectives and backgrounds
- have integrity - being honest, reliable and consistent, seeking to do the right thing
- always excel
- being the best possible version of me. Having a continuous improvement mindset to keep evolving

Knowledge, experience and qualifications
_(minimum requirements for the job)_

Essential

  • Excellent people skills
  • Proven organisation and administrative skills
  • Good spoken and excellent written English
  • Ability to work under pressure
  • Advanced knowledge of Microsoft Outlook, Word, Excel and PowerPoint etc
  • Clear, concise and polite telephone manner
  • Team player and motivator
  • Accuracy and excellent attention to detail
  • Proactive and able to use initiative
Desirable

  • Previous property company experience

Salary:
Starting from £32,000 per annum
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