Personal Assistant - London, United Kingdom - QBE

QBE

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Primary Details

Time Type:
Full time

Worker Type:
Employee

QBE is the right place to be

Here at QBE, we don't just provide insurance - we make a positive difference in people's lives.

We're committed to helping people and businesses protect themselves from risk and build resiliency by being the most consistent and innovative risk partner for our customers and the communities where we operate.

The Opportunity

We are in search of a Personal Assistant to join our ever-developing Finance, Actuarial and Legal (FAL) department.

Working as a PA to the General Counsel and Company Secretary, this role will be fast paced, with no two days the same.

This role will report into the FAL Admin Manager and is the perfect opportunity for someone who is looking to develop their skills and career as a PA.

If you are a Personal Assistant with an eagerness to learn, then this is the opportunity for you

To find out more about why you should work for QBE, visit our

careers website

Your new role

It is important that you can utilise your transferable skills and knowledge with a drive to succeed.

Your primary responsibilities will include:

Undertake copy and audio typing (where required), compiling minutes, correspondence, reports, spreadsheets, presentations, meeting agendas etc, to ensure information is presented in the most effective manner and presents a professional image of the department
Proactively manage General Counsel and Company Secretary diaries and inboxes to ensure best use of time in line with fast paced working priorities
Assist General Counsel and Company Secretary in dealing with administrative aspects of highly confidential matters to ensure these are handled sensitively and in line with best practice
Organise internal and external meetings, book venues and meeting rooms, make arrangements for equipment and catering and ensure invitations and notes are distributed in a timely fashion to ensure that all background arrangements are in place which will enable meetings to achieve their objectives.
Assist heavily in the preparation of documentation e.g. Board papers, liaising with relevant business contacts as necessary to ensure paperwork is promptly distributed and all necessary information available.
Providing adhoc secreterial support to Non Executive Directors (NEDs) including travel arrangements, expenses
Organise internal and external meetings, book venues and meeting rooms, make arrangements for equipment and catering and ensure invitations and minutes are distributed in a timely fashion
Organise travel itineraries for members of the team e.g. travel, accommodation and currency arrangements
Develop internal and external relationships with key contacts

Your story so far

In order to thrive in the role of Personal Assistant, we would expect you to have working experience in most of the following areas:

Strong diary and inbox management skills manging multiple diaries and inboxes
Strong interpersonal and communication skills
Relevant secretarial skills
Accuracy, precision and attention to detail is critical
Solid administrative experience within a fast paced environment
Excellent presentation skills
A legal background is beneficial, but not essential

Why QBE? At My Best

At QBE, we want our people to feel rewarded and inspired to perform at their best, that's why we have created "At My Best".

It's our connection, our way of showing we have your back. We understand that one size doesn't fit all and that priorities can change depending on your life stage. That is why our blend of wellbeing initiatives and benefits offer flexibility to suit what matters most to you. It's in the culture of our business, our QBE DNA, to support our people.

Everything we do is underpinned by our QBE DNA - because we know it's not just what we do that matters, it's how we do it that makes the difference.

In addition to this, we also offer flexible parental leave for both parents and have several employee network groups that support and empower our diverse workforce.

At QBE, we view our people as our most precious asset. We understand the importance of fostering a work environment that is responsive to the changing needs of today's workforce.

QBE aims to build a workplace that is fair and inclusive because we want to attract and retain the best people to do the job, we have adopted flexible working across the company and welcome this conversation.

Inclusion of Diversity

We are striving to create a workplace culture where all our people feel included, and we are committed to building a diverse workforce that is reflective of the communities we operate in.

We know that diversity of thought, background and experience enables better decision making, improves the quality of our delivery and helps us to meet the needs of our customers.

About QBE

QBE helps businesses build resilience through risk management and insurance.

QBE European Operations is part of QBE Insurance Group, one o