Admin Assistant - Paddington, United Kingdom - BE Offices

BE Offices

Verified Company

Paddington, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:
Centre Support Assistant

Responsible to:
Centre Manager

Location:
Paddington

Salary:
Competitive, To be discussed

Version:2024

BE Offices are the UK's leading owner and provider of flexible office space solutions, offering 857,000sq ft of office space in a wide choice of locations across London & the South of England. Each of our Business Centres provide an awardwinning level of service and reliable industry leading facilities._
We're a very established business with over 21 years' experience of delivering first class serviced offices and meeting space. For us, helping our clients grow means we do too._

The first person our clients see when they walk in every day is you.
This makes you essential to our business.

You will be the first point of contact for all existing clients, incoming calls and visitors, but more than that you're a crucial part of the centre team.

That means you'll be involved in all the centre support activities helping us providing award-winning service.

You'll be dealing with important clients every day so professionalism is of the utmost importance but that doesn't mean you won't enjoy your day, far from it - we have featured in the _Sunday Times Best Small Companies to Work For_ Top 100 for 7 years running, and that's because we strive to make it a great place to work.

If you can juggle tasks with a smile on your face and deliver great customer service then this role is for you. We have training available every year to help you grow in your role in order for you to progress further when opportunities become available.

You'll be based in our
Paddington business centre in a small but busy team, reporting to the Centre Manager. We pay very competitively and you'll get a host of extras that you wouldn't expect as we've mentioned below.

We're a very established business with over 21 years' experience of delivering first class serviced offices and meeting space. For us helping our clients grow means we do too.

Key Responsibilities and Accountabilities

Receptionist duties, meeting and greeting clients
To ensure that all meeting rooms including management office and vacant offices are tidy, safe and welcoming to all clientele/visitors
To manage outgoing post, ensuring that it is properly franked and ready for collection daily and route incoming mail to relevant clientele
To provide cover for the reception as and when required
To carry out administrative and clerical duties for clients as required which may include filing, archiving, photocopying, collating, laminating, faxing, preparation with mailings, word processing, data entry and preparation of reports and other information
To process catering orders and meeting room requests made by clients
To deal with customer requests in a prompt and timely manner
Assisting the Centre Manager with Doughnut Friday and the daily distribution of fruit
To make teas and coffees for conference/meeting rooms
To liaise with relevant staff to ensure that all client queries are responded to within procedural deadlines
To book various chargeable services for clients such as couriers and taxis
To issue and ensure receipt of swipe cards, keys, furniture etc. to clients when required
To create and issue welcome packs for new clients
To be able to provide an effective handover to anyone covering your role whilst you are away

Role Related Development

To understand the principles of Health and Safety and Security procedures
To undergo project and research work as required for the Centre Manager
To complete audits of vacant offices and produce inventories on office spaces
Communicate maintenance requests to the appropriate stakeholders
The above accountabilities are not exhaustive of your duties and may change over time. As the Business expands, gradual changes may occur and result in the substitution of one role for another. When substantial changes occur, the post holder will be consulted and before the change is introduced and reasonable notice will be given._

Personal Specification

Qualification and Education;
GCSE's or above in Business related area - Essential

Experience;
12 months customer service experience - both face to face and telephone - Essential

12 months in similar administrative role - Desirable

Experience of working with minimum supervision - Desirable

Skills and Abilities;
Proficient in Word and Outlook - Essential

Excellent telephone communication skills - Essential

Face-to face customer services skills - Essential

Competent on Powerpoint - Desirable

Switchboard operational skills - Desirable

Work Requirements;
Full time position working business hours Monday to Friday - Essential

Occasional irregular hours if required to meet business needs - Essential

Company Benefits:
-
Annual Leave _