Administration Assistant - Norwich, United Kingdom - Diamond Controls

Description

Due to continued growth, we are looking to appoint a full time office administration assistant to work in our Norwich headquarters.

This is a new role for the business reporting to the Office Manager and HR Business Partner and provides administrative support to all members of the team.

This position would suit someone who has administrative experience in a fast-paced office but is looking to develop their career further.

• General office and reception duties to include:_
• Answering telephone and responding appropriately to the enquiry.
• Sorting post including adding new supplier catalogues/magazines to reception filing.
• Diary management/bookings as and when required.
• General enquiries responded to for both external clients and the internal team.
• Support Business Development Coordinator with any promotional pack work as and when required.
• Trained office First Aider.
• Maintain office key log.
• Support the HR Business Partner with HR Administration tasks
• General administrations tasks to include:_
• Logging quotations and updating log on Act CRM & MS Teams, add information to SharePoint, share details with Aquilar, arrange sending company intro where applicable etc.
• Credit checks carried out and review against criteria and processes set by Accounts Department.
• Logging orders log on Act CRM & MS Teams, prepare paperwork for Operations Department, add information to SharePoint
• Logging returned RAMS documents on RAMS Register and filing on SharePoint.
• Scanning and SharePoint filing project documents, certificates and any other relevant documentation associated with the project.
• Updating registers/logs such as training and passwords.
• Supporting the HR Business Partner / Office Manager with general HR administration tasks
• Support with ISO accreditation on an annual basis.
• Support Office Manager with data cleansing activities.
• Support Office Manager with fleet Management
• Skills required._
• Organisation skills,
• Good communicator,
• Time management skills,
• Broad IT skills set,
• Professional attitude,
• Confidentiality.

• Up to 25 days leave per year.
• Healthcare scheme
• Some flexibility with TOIL working
• Employee benefits scheme including Bikes to work
• On site parking
• Friendly office environment.

• Free parking
• Onsite parking
• Private medical insurance

• 8 hour shift
• Day shift
• Monday to Friday

• Are you able to reliably commute to Norwich NR5?