Project Assistant - Burgess Hill, United Kingdom - Synapsys Solutions Limited

Description

Job Overview:

We are seeking a detail-oriented and proactive Project Assistant to join our dynamic Project Management team.

The Project Assistant will play a crucial role in supporting the Project Coordinator in organising and coordinating various aspects of projects, including arranging access to buildings, organising contractors, and managing materials.

This is a temporary position with the potential for part-time hours that could transition to full-time based on performance and business needs.

Key Responsibilities:


1.


Project Organisation:

• Assist in the development and maintenance of project schedules, ensuring timely completion of tasks.
• Collaborate with the Project Coordinator to create and update project documentation, including project trackers, reports, and project plans.
• Monitor project timelines and milestones, identifying potential delays and proposing solutions.

2.


Access Coordination:

• Arrange and coordinate access to buildings and project sites for team members, contractors, and other engineers.
• Liaise with relevant parties to ensure smooth access and adherence to project timelines.

3.


Contractor and Material Management:

• Assist in identifying and securing contractors for various project tasks.
• Coordinate with suppliers to ensure the timely delivery of materials and equipment.
• Maintain accurate records of contractor agreements, invoices, and material orders.

4.


Communication:

• Facilitate effective communication between project team members, contractors, and other stakeholders.
• Act as a point of contact for inquiries related to project logistics and organisation.

5.


Administrative Support:

• Provide general administrative support to the Project Coordinator, including scheduling meetings, handling correspondence, and maintaining project files.

Qualifications

• Previous experience in project coordination/administration or a related field is preferred.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritise in a fastpaced environment.
• Proficient in Microsoft Office Suite and project management tools.

Working Conditions:

• This is initially a temporary fulltime position with options to discuss part time working and the potential to transition to fulltime based on performance and business needs.
• Some flexibility in working hours may be required to accommodate project timelines.

Job Types:
Full-time, Temp to perm


Salary:
£25,000.00-£27,000.00 per year


Benefits:

• Casual dress
• Company pension
• Free parking
• Onsite parking

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme

Ability to commute/relocate:

• Burgess Hill, RH15 9TN: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (preferred)

Experience:

• Customer service: 1 year (required)
• Administrative experience: 1 year (preferred)

Language:

• English (required)

Licence/Certification:

• Driving Licence (preferred)

Work Location:
Hybrid remote in Burgess Hill, RH15 9TN