Administrative Assistant - Lanarkshire, United Kingdom - ISS Facility Services

ISS Facility Services
ISS Facility Services
Verified Company
Lanarkshire, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Contract:
Banking
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Location: Lanarkshire
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Hours of work: 40
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Contract Type: Fixed Term Contract
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ISS provides integrated facilities management services to a client with a national portfolio in the UK. There is a requirement for contract support to join the governance & performance team, the role will be responsible for the administration of key systems and support management by leading administrative projects. As one of the largest contracts within the Key Account portfolio, this is an opportunity within an exciting and ever-growing contract.
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We are currently recruiting for an Administrative Assistant to provide a key coordination and delivery function to the whole contract. You will ensure that key administrative functions are delivered by yourself and support other members of the team in the daily tasks.
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Key Responsibilities
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Raising Purchase Orders and maintain cost trackers

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Invoice review, receipting and dealing with invoice queries

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Maintain and update the Quote Register and WIP

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Admin support for Head of Retail & H/O and supporting branch closures

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Logging and submitting monthly overtime - variable pay submissions. Ensuring salaried staff get overtime or call-out benefits

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Ad hoc admin support for the contract Senior Leadership team

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Coordinate salaried payroll processes including monthly overtime

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Coordinate and support the other processes as and when required

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Establish and maintain excellent working relationships based on open and honest communication with the ISS team to ensure confidence in our business processes

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Ensure all activities are carried out in accordance with ISS Financial Procedures and the Quality Management System.
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Professional and Personal Competencies/Qualifications
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Microsoft Office suite including PowerPoint, Word and Excel

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Requires specialist knowledge and high degree of initiative, creativity with a wide scope for discretion

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Desirable experience of CAFM Systems and Purchase Order platforms

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Administrative management

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Proven track record of achievement within an administrative function

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Experience working with private sector commercial clients

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Working in a fast-paced deadline orientated environment

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Knowledge of financial basics
  • Purchase Orders, Invoices
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The Company
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ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
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Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it's hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace

ISS is proud to be a diverse and inclusive employer.

ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste) religion or belief, sex, sexual orientation or educational background
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Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.

If you have any further queries regarding this role, please contact the Resourcing Team on

If you are interested in learning about other opportunities at ISS, please join our Talent community by clicking on the following link

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