Receptionist and Administrator - Brighton, United Kingdom - Huntress

Huntress

Verified Company

Brighton, United Kingdom

12 hours ago

Posted by:

Tom O´Connor

beBee Recruiter

Title:
Receptionist and Administrator - Full Time, Temporary

Salary:
£11.05 per hour

Duties:

Meeting and greeting visitors
Providing refreshments for client meetings and visitors
Setting up meeting rooms for training, events, and meetings, including arranging the furniture, setting up computers/laptops, conference phones, video conferencing and AV equipment
Assisting guests with wireless connection
Ensuring team colleagues are kept up to date via clear notes in appointments and other communications
Booking meeting rooms/hot desks and maintaining relevant calendars and reception diary
Booking and logging couriers and taxis
Assisting with inductions/health and safety tours
Assisting with inhouse events including liaising with event organiser, booking food, dealing with menus & dietary needs
Sorting, scanning, and distributing incoming and outgoing post (Royal Mail, DX, couriers)
Carry out post runs to and from the main building mail room
Ordering of supplies and stationery
Working with the IT support and assisting with Accounts when required
Assisting with Health & Safety matters to ensure you meet the company's H&S requirements, policies & procedures
Assisting with building checks, identifying maintenance issues in conjunction with the Brighton Office Manager
Assisting with the archiving/retrieval of records in accordance with firm procedures

Requirements:

Must be available to start immediately
Experience in managing teams and writing appraisals
Previous reception experience or experience in an office services and facilities role preferred
Effective communication skills both over the phone and in person
Flexible in approach to work, and hours worked required
Competent in using Microsoft Office including Word, Excel, and Outlook
Effective team working skills
Accuracy and attention to detail
Comfortable with IT setting up laptops & smartphones, Wifi access, AV equipment etc. (or willingness to be trained)
Knowledge of or an interest in learning about the legal sector

Hours:
Monday to Friday, 8.30am-5.30pm with 1 hour for lunch, 40 hours a week

Fully office based, no hybrid - no parking