Administration Assistant - Glasgow, United Kingdom - Pars Foods

Pars Foods

Verified Company

Glasgow, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Hours - 40 (Mon - Fri 8am - 4pm)

This contract, as temporary maternity cover, will terminate upon the return of the employee on maternity leave.

Reports to - Office Manager

Job Description:

Ensures effective management of office procedures and support the Office Manager by carrying out essential office duties, for example, entering sales invoices, cash handling, printing labels, photocopying, scanning, stationery management, filing.

Main Duties and responsibilities:

Enter data from various sources into sales invoice system
Answering phone calls, supporting customers and transferring as necessary.
Drafts, formats, and prints relevant documents as required.
Interacts with Office Manager and Directors and carries out AD HOC requests
Manages outgoing post and records data on special deliveries.
Manages Stationery orders and passes any requests to Director for processing.
Maintaining a positive, friendly company image when dealing with visitors, customers, and colleagues in person and via telephone.
Recording accurate information on the sales system to ensure effective customer management.
Ensure accuracy when dealing with customers, recording accurate information for onward transmission to management, if required.
Working effectively to targets, set by management, in a timely manner.
Support Office Manager with any Admin tasks, as and when required.
Deal effectively with any responsibilities allocated by management.

Skills and Qualifications:
Essential

Minimum 1 years' experience in an administration role
Excellent Customer Service Skills
Ability to work to tight deadlines
Excellent attention to detail
Ability to multitask
Effective communication skills
Ability to work as part of a Team
Data Input Experience
PC literate (all MS Office suite) and aptitude to pick up new software packages quickly
Effective Problem-Solver
Understanding of confidentiality requirements
Experience of working in Food Manufacturing