Secretary - Worthing, United Kingdom - Surrey Police

Surrey Police

Verified Company

Worthing, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Division / Department - West Sussex Division
Grade - Grade 7
Status - Part Time
Contract Type - Permanent
Salary Grade Range - £24,462 - £26,487
Working Hours Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Worthing, Durrington

The starting salary for this role will usually be at the bottom of the salary range and will be prorata if the working hours are less than full time._

Chief Constables' Message

We really welcome your interest in joining our Police Force.

It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.

We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference.

If you feel you are that person then we want to hear from you.

Chief Constable Tim De Meyer & Chief Constable Jo Shiner
The Role & Key Responsibilities

From your first day with us you will be part of a policing family making a real difference.

It is our mission to identify and protect vulnerable people, prevent and respond to harm and keep people safe.

ROLE

An exciting and sought-after opportunity has arisen for a secretary to join Sussex Police as part of a team supporting the divisional portfolio on West Sussex.

This role is key to the smooth running of the division.

You will be supporting defined stakeholders within the Command Team but work as an integral part of a secretarial team supporting the whole Command Team of eleven senior officers/managers.

You will be providing effective, efficient, proactive professional secretarial and administrative duties.

You will have excellent team-working skills and a practical, flexible, and pro-active approach, with a willingness to support and deputise for colleagues.

Self-motivated and able to work using initiative and with mínimal supervision, you will have proven experience of delivering high quality work, prioritising, and often working to tight deadlines.

You will be able to demonstrate evidence of good interpersonal communication skills, both verbal and written and excellent customer services skills, attention to detail, and a "can do" attitude are a must.

The role is based at Worthing (Durrington) and there is some flexibility for agile working, but you will be expected to be office-based in the main.

With notice you may need to travel to other locations within Sussex, for which travel expenses would be refunded.

Key Responsibilities
Skills & Experience

GCSE English Grade C or above (or equivalent)
Good verbal and written communication and interpersonal skills facilitating daily interaction with a wide variety of contacts at all levels, both within the immediate team, Sussex Police and externally.
Proven experience of secretarial and office experience, including strong organisational skills, MS Outlook diary management, customer service skills and ability to manage competing priorities.
Good Microsoft Office skills, including knowledge of Outlook, Teams, Word, PowerPoint and Excel.
Accurate typing at a speed (at least 60 words per minute) to produce actions, decisions, and minutes, as required, often needing to turn these around really quickly.
Ability to use initiative and work with limited supervision/direct instructions to produce high quality work to tight deadlines whilst managing competing priorities.
Confident to appropriately handle sensitive information within GDPR legal requirements.
Previous secretarial experience supporting multiple stakeholders, minutetaking and coordinating travel and accommodation for stakeholders would be a distinct advantage.

Why Work With Us?

Policing is an exciting 24/7 business and we all have commitments outside work. We're invested in supporting people to balance their life with work and we encourage flexible working. We are open to conversations about job shares and part time working.

We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public.

This may include flexi-time and home working.

We take pride in looking after our people and offer a variety of benefits;
- career progression
- contributory pension scheme (LGPS)
- generous annual leave allowance
- discounts for everyday spend
- on-site gyms and a range of sports clubs
- generous and supportive parental leave
- financial and mental wellbeing guidance and support
- discounted contributory healthcare scheme

Diversity Statement

We are only as good as our people.

It's really important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach and skills that diversity brings; all of which help us to deliver a better policing service.

We strive to ensure how we deliver our services, provide information and how we recruit is open a