Estates & Facilities Administrator - Oxford, United Kingdom - NHS Blood and Transplant

NHS Blood and Transplant

Verified Company

Oxford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Estates & Facilities Administrator

Job Summary

The Estates and Facilities Department covers a very large and diverse range of duties, which means that you would interact closely with many stakeholder groups on a wide range of matters.

You will work as part of a small proactive team of NHSBT staff and contractors who are customer focussed and have a can do attitude, enabling colleagues across the organisation to carry out their duties efficiently and effectively.

Main duties of the job

The Facilities Department provides a highly responsive and proactive service, in a customer oriented environment where teamwork and communication are key to its success.

In this role you will be required to undertake administrative duties, which will include:

- provision of local site services and coordination of a range of external suppliers and contractors
- acting as first point of contact for internal and external contacts including staff, donors members of the public, contractors and suppliers
- opening and sorting post and handling routine correspondence
- data entry ensuring all records are up to date and accurate
- receiving and making telephone calls
- maintaining manual and electronic filing systems
- general office duties for example photocopying and scanning documents

You will be required to travel to other NHSBT centres when the need arises, with prior notice.

About You

Experience and Knowledge

Experience of working with information technology using Microsoft Office packages (Word, Excel and PowerPoint), or equivalent Systems.
Experience in administration, preferably in a service environment.

Qualifications and Training

Minimum of GCSE grade C or above including English and Maths or equivalent qualification.
Demonstrates commitment to own continous learning and development.

Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification for the full personal attributes we require for the role.

You will need to demonstrate these throughout the recruitment process.

About Us

At NHS Blood and Transplant, we're incredibly proud of the many talented people who come together every day to make our organisation the very best it can be.

We have clearly defined values that are centred around offering exceptional care to our donors and their families.

We take care of each other too and we focus on building our expertise so we can change lives, provide quality support and offer fulfilling careers.

It's an opportunity to contribute to a unique team as part of a service that saves lives 365 days a year.

We offer brilliant benefits including 27 days of holiday (plus bank holidays), a comprehensive induction and training programme, and competitive pension scheme.

Three small words, one big difference -
Caring, Expert and
Quality.

Together we'll save and improve more lives than ever.

This vacancy will close at 23:59 on Wednesday 6th December 2023.