Lead Outdoor and Office Assistant - Wembley Central, United Kingdom - Additional Resources Ltd

Additional Resources Ltd
Additional Resources Ltd
Verified Company
Wembley Central, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Lead Outdoor and Office Assistant

Location:
Central London

Salary:
£27,000 per annum + Excellent Benefits


An exciting opportunity has arisen for a
Lead Outdoor and Office Assistant to join a leading set of commercial barristers' chambers supervising two other members of the team.

Salary £27,000 plus Bonus & Pension Scheme. The role is an active part of the post room team.


The Role:


The Lead Outdoor and Office Assistant will ensure the smooth running of the post/copy room and to undertake the range of post room duties and other tasks to support the smooth and efficient running of Chambers. This is a busy and varied role thatis key to the smooth running of chambers' activities, including assisting with court appearances.


Lead Outdoor and Office Assistant Responsibilities**:

  • Ensure communication and organisation are of the highest standard when dealing with barristers and staff.
  • Liaise with the members of the team and other clerks to ensure the smooth running of the department.
  • Keep the team informed of requirements and outstanding actions that require follow up.
  • Ensure all tasks are being completed and organised within the team in line with the post room protocol.

Day-to-day duties for the team include:

  • Taking barristers documents/papers to and from various courts, solicitors' offices and arbitration centres in London
  • Checking the Court lists daily and liaising with barristers to check whether they need assistance with their documents to and from court
  • Photocopying and printing of documents advising clerks of charges as appropriate (following the protocol)
  • Arranging external photocopying
  • Keeping all photocopiers and printers filled with paper in all areas.
  • Carrying out daily checks of all barrister floors and staff areas for paper, jams, toner, stationery supplies
  • Ensuring weekly that all stock is refilled and contacting suppliers if new stock (for example paper, pens, files etc) needs to be ordered
  • Organising the distribution of the post and DX each morning with your team
  • Taking post to the post office daily and delivering mail by hand for members of Chambers (in the local area)
  • Delivering skeleton arguments to courts and other chambers
  • Arranging delivery of / delivering documents out of London

What we are looking for:


  • Have the organisational and prioritisation skills to manage and allocate the team's workload
  • Have strong logístical skills
  • Be proactive and efficient, using your initiative to identify and implement service improvements
  • Be able to work well with a wide range of people, while also being confident working independently
  • Be able to work well in a pressured environment to prioritise and deliver on multiple demands
  • Have excellent communication skills both written and oral
  • Be polite, friendly and of smart appearance
  • Be able to demonstrate a positive attitude in challenging circumstances
  • Be able to handle confidential information discreetly

Benefits:


  • Bonus Scheme
  • Hours 40 hours a week on a shift system between 8am and 6pm
  • Holiday entitlement 20 days plus bank holidays 22 days after one year and 25 days after two years
  • Pension Scheme employer contribution
  • After completion of probation: Private Health Care, Group Life Assurance, season ticket loan and bonus scheme
**_Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003._
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