Project Coordinator - London, United Kingdom - CornerStone GRG

Description

Role Description and Requirements

The Project Coordinator is responsible for supporting the project delivery team as well as the Project Management Office (PMO) team and will report directly to the PMO Manager.

During project execution, the Project Coordinator will be required to ensure projects are in line with the CornerStone consultancy processes and work stages by enforcing project governance, as well as assisting with admin tasks and reporting any risks and issues to the PMO Manager in a timely manner.

The Project Coordinator is an active and essential member of the delivery team and will be provided real-time project support and progress reporting on deliverables from the consultant team.

The Coordinator should have good experience and knowledge of project/construction delivery methods and have an appetite to learn and work in a high-performing consultant team with a vision of advancing to undertake a level of project management ownership.

The Project Coordinator's tasks will include, but are not limited to:

• Project delivery support and coordination
• Using Microsoft Project Online (PWA) to administer and coordinate projects with consultants and project managers
• Setting up project plans and schedules, assigning resources and tasks; keeping the plans and schedules up to date throughout the lifetime of the project
• Checking workflow statuses and flagging issues to the team
• Monitoring and overseeing all project document deliverables and SBRs (workflows) to ensure timely and complete delivery
• Managing and monitoring project resource planning to ensure all works are properly planned, resourced, and delivered in the most costeffective manner
• Managing permissions of the project folders and documents on project sites to ensure information security
• Management and organisation of project sites and document folders and files
• Arranging, conducting, and documenting client project meetings
• Project meeting notes and actions taker at PMO meetings
• Managing weekly project update meetings, both internal and clientfacing, and producing agendas, notes, and actions
• Preparing and managing RAID logs and project dashboards
• Ensuring that the Risk, Dependency, Benefit Management and Lessons Learned logs are always current and up to date
• Preparing reports, including status reports
• Client portal uploads
• Travel booking for project consultants to client sites to ensure the best value and maximise time on site
• Reviewing compliance dashboard and flagging issues
• Conducting regular health checks of each project to ensure governance and risk management
• Meeting with project managers on a onetoone basis to track and update project plans
• Arranging internal project handovers between changing project managers
• Implementing a project change control process
• Monitoring project delivery, including policing deliverable due dates and supporting consultants with delivery and handover from sales or other consultants at interim stages
• Implementing policies for project folder housekeeping, including document retention and separate archiving of completed client project files
• Supporting the PMO team with ad hoc requirements
• Undertaking periodic reviews to ensure that the document management process is still working well and meeting the needs of the company, the project teams, and all stakeholders

The above description details the role's core activities and is not inclusive of all duties required as a team member.

Employees will be required to undertake other duties and responsibilities to support the business objectives as directed.


Job Types:
Full-time, Permanent


Schedule:

• Monday to Friday

Work Location:
Hybrid remote in London, EC1Y 2AA