Head of Administration - London, United Kingdom - OenoFuture Limited

Description

The head of administration's main tasks include organising the company's day-to-day operations as well as managing the office equipment, distribute incoming and outgoing mail, answer and redirect phone calls, maintain internal databases, booking meetings and arranging travel.

• Provide support to all departments
• Meeting and Greeting guests
• Manage meetings rooms
• Answering telephone calls and managing correspondence
• Taking payments over the phone (Stripe)
• Managing Excel spreadsheets
• Prepare and send parcels nationally/ internationally
• Send contracts to clients and follow their status (CRM, DocuSign)
• Hiring and training new administrative employees
• Evaluating the administrative department regularly and implementing improvements
• Performing inventory and ordering new office supplies
• Preparing and reviewing reports (Daily Summary)
• Manage schedules and deadlines
• Photocopy/Scan and print various documents, sometimes on behalf of other colleagues
• Organise and store paperwork, documents and computerbased information
• Send COAs, Invoices & Insurance Policy to clients when payment is done and contract is signed
• Liaise with staff in other departments and with external contracts
• Organise travel and accommodation for staff and other external contacts
• Update internal database (e.g. record sick or maternity leave, The Holiday Tracker)
• Prepare HR documents, like employment contracts
• Revise company policies
• Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
• Looking after the health, safety and welfare off all employees
• Monitoring staff performance and attendance
• Deal with grievances and implement disciplinary procedures
• Be first join of contact for all HR related queries

• City of London,

• GCSE or equivalent (preferred)

• Customer service: 1 year (preferred)
• Administrative experience: 2 years (required)

• English (required)
• Spanish (preferred)
• Italian (preferred)

• Driving Licence (preferred)