Receptionist - Manchester, United Kingdom - paretofm

paretofm

Verified Company

Manchester, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Title:
Receptionist

Salary:
£19,500

Working Hours: 9am till 5pm (35 Hours)

Reporting to:
Account Manager

Permanent

Full-Time

Job overview
You will be working independently in an environment of approximately 12 Solicitors. You will be required to assist them with PA, Facilities and Front of House duties.

Previous experience in building management, facilities, or maintenance from either a practical or administration point of view would be ideal.

Main responsibilities:

General Reception duties
Making arrangements for couriers, ensuring collection and signing for incoming packages.
Filling fridges, fruit bowls, coffee machines etc
Responsible for maintaining all office spaces and meeting rooms (before and after each meeting) to ensure they are clean, tidy and any relevant supplies are replenished in each area.
Booking travel / accommodation if and when required
Replenishing stocks in all kitchens and toilets
Dealing with the management of all office supplies
Supporting F&M Manager with Admin duties
Greeting all contractor visitors to St James Tower to be an initial point of contact, ensuring that all contractors are advised of work necessary and all relevant security and H&S checks are completed and adhered to during the site visit
Acting as a point of communication for F&M enquiries, dealing with same and escalating to F&M Manager when required
Low level maintenance requests and liaison with external M&E/PPM contractor.
Legal Support admin duties as and when required.

Essential Skills and Experience:

Are friendly, polite, and wellpresented at all times
Are reliable and flexible in your approach to work
Able to multitask and work effectively under pressure on your own initiative as well as part of a team.
Effective verbal and written communicator
Have a good level of English
Ability to deal with difficult clients in an effective and professional way
Previous experience as Front of House or concierge Admin
Computer skills ability to use to excel, access and word to an intermediate level for maintaining spreadsheets databases and creating forms.
Clean Driving Licence and valid over 12 Months desirable
Ability to perform basic maintenance skills.

Responsibilities in detail:

Supporting the Legal teams with admin and support requests
Maintain calendar system and schedule routine and preventative maintenance and ensure completion, providing reports on an ad hoc basis
Directly assist the FM Manager with pre planned preventative maintenance and safety checks
Directly assist the FM Manger with any administration and H&S requirements as required
Be vigilant, ensuring the office is safe and secure for staff during working hours
Greet visitors professionally ensuring correct security protocol is followed
Central point of contact for all onsite contactors ensuring necessary induction and paperwork is in place
Be able to make building defects safe prior to arranging contractor for repairs
Maintain stock levels and restock where necessary
Build professional relationships with contractors by being friendly and effective in your role
Central point of contact for all building issues and maintenance requests and where necessary liaise with onsite FM/Cleaning Team.
Issuing of and managing all security passes for team members
Ensure reception and all meeting rooms remain in an acceptable condition and ready for use
Cover for Printing and Post duties if reinstated at this site
Requirement to Travel between offices when required for cover or provide services