Legal Executive Assistant - London, United Kingdom - KPMG-UnitedKingdom

KPMG-UnitedKingdom

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job description

Overview:

KPMG is part of a global network of firms that offers Audit, Tax & Legal, Consulting, Deal Advisory and Technology services.

Through the talent of over 16,000 colleagues, we bring our creativity and insight to our clients' most critical challenges.

With offices across the UK, we work with everyone from small start-ups and individuals to major multinationals, in virtually every industry imaginable.

Our work is often complex, yet our vision is simple:
to be the clear choice for our clients, for our people and for the communities we work in.

Purpose:

This position sits within Business Support Group, which is recognised as being the leader in terms of administration and support to the whole firm.

This role is to provide high quality legal secretarial and administrative services to support a range of stakeholders from Partners to trainee solicitors at KPMG.

Previous experience supporting senior stakeholders is required in order for the individual to operate with a high level of confidence and prioritise with limited interaction.

A customer service mindset, effective communication and influencing skills are vital, along with an assertive, proactive and forward thinking approach.

Supporting stakeholders, understanding their business priorities and strategy is key to building new advantages.

This is a highly regarded relationship role, demanding a well-connected individual to engage in internal and external business activities. To meet demands, a high level of initiative and organisation is required to anticipate workloads/barriers and meet expectations.

The role requires the ability to delegate transactional activities and leverage resources available to be a successful Executive Assistant and become an ambassador across the BSG community

Description:

Efficient production of correspondence and legal documents, to a high standard and to meet deadlines. This will include making amendments to documentation often through heavily handwritten markups
Regular engagement with stakeholders to discuss actions, priorities, expectations and future planning
Provide full diary and inbox management with limited interaction, using knowledge and initiative to anticipate and resolve conflicts
Draft replies to incoming internal and external correspondence
Delegate transactional activity
Event management, coordinate and organise events, conferences and large meetings
Car parking bookings
Book travel, accommodation and compile detailed itineraries
Host and entertain key client secretaries to leverage business opportunities
Arrange and attend meetings, take minutes/notes and follow up actions
Make bookings as appropriate
Microsoft Office suite support to stakeholders
Utilise CRM as a key business tool, including managing, updating, reporting and for research
Ensure all filing systems and archive records are accurate and up to date
Provide absence cover to team members
Other adhoc duties as required

The Person:

ILEX Legal Secretary Certificate and Diploma preferred
5 GCSE's / O Levels or equivalent at grades A C including Mathematics and English
Intermediate to advanced skills in Microsoft Word, PowerPoint, Excel and Outlook
Ability to accurately copy type
Ability to minute / note take effectively
Event management
A knowledge of internal technology and tools including SAP Concur, SAP Success factors, SAP Finance, CRM, MyPerformance and KPMG Filesite, Coupa, Skype, Teams, NowSpace, would be advantageous

Skills: