Administrative Assistant 24017 - Didcot, United Kingdom - CS Group

CS Group

Verified Company

Didcot, United Kingdom

4 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Full-time

Department: Project Owner Support / Product Owner

Company Description:

HE Space is a successful international space company. For 40 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. HE Space has joined forces with CS Group to lead the engineering and digital space market in Europe and to provide highly skilled consulting.

As part of the Technology and Products division, you will have the following responsibilities:

Supporting the Line Managers and teams in the preparation and follow up of administrative, organisational and contractual matters;
Answering incoming calls and performing a prescreening of these calls for direct connection with the Line Managers or for reply at a later time;
Keeping organised records of these calls and checking closure and followUp;
Analysing incoming mail
Ensuring the diffusion of information for the Teams;
Preparation of staff missions and travel arrangements;
Coordinating actions with other secretaries of the Department/ Division;
Administrative support Coverage for other units when colleagues are on leave;
Composing routine correspondence and keeping a filing system for incoming/outgoing mail;
Generating documents and textual and graphic presentations;
Administering and maintaining the office documentation systems;
Setting up the folder structure, registration, filing and distribution of correspondence and other documentation processed;
Follow up of teams' actions;
On personal initiative or on instructions, collecting information and documents necessary for the teams to take actions on given issues;
Interfacing and providing support to teams on administrative matters related to use of the relevant systems;
Coordination with Facility Management for local, onsite support (e.g. staff and contractors TUD/leaving/relocating);
Participating to Events organisation;

Qualifications:

You will have the following qualifications and relevant experience:

Administrative assistant experience at executive level and in an international context;
Strong knowledge of Microsoft365 and Teams;
A good knowledge of the various ESA tools (i.a. MAS, ESA-P) is welcomed;
Knowledge of working methods in the space/telecommunications sector is considered an asset;
It is important to note that this position requires a high level of confidentiality;
Fluency in English is mandatory; knowledge of another European language is an advantage.

Additional Information:

This job is located in
Harwell, United Kingdom.**An exciting and dynamic international working environment awaits you