Conference & Events Planning Executive - Bristol - Oxford Instruments

    Oxford Instruments
    Oxford Instruments Bristol

    6 days ago

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    Description

    We are excited to announce an outstanding opportunity for an Events and Exhibitions Manager in Severn Beach, Bristol. This key role involves driving and shaping our event strategy, planning, and execution to ensure the success of our events.

    Our ideal candidate is a seasoned professional with a proven track record in planning, managing, and optimizing tradeshow, conference, and regional workshop presence. Strong project management and evaluation skills are a must, along with the ability to collaborate effectively with cross-functional teams and external partners.

    Salary

    Oxford Instruments provides a competitive starting salary. You can also benefit from structured career development opportunities, a healthy work-life balance, private healthcare, a share incentive plan, 25 days of annual leave, half-days on Fridays, a defined contribution Group Personal Pension Plan, and a flexible benefits package that you can customize based on your needs.

    Job Description

    Responsibilities

    1. Events Strategy – Lead all aspects of tradeshow presence and events management, including kickoff meetings/goal setting, project plans, KPIs/reporting, event analytics, messaging, design strategy, event promotions and budget management, maintaining the yearly events calendar for Plasma Technology.
    2. External Partner Management – Agency management (exhibit, AV, install, conference, etc.), liaison to the industry association, contracting including sponsorships, exhibit space, ancillary event space, vendors & suppliers.
    3. Events Logistics – Coordinate all aspects of event booth planning, including operational logistics, instrument plans/shipping, staff support/housing, internal communications, event amenities (food, giveaways, etc.), shipping coordination.
    4. Event Experience – Planning for a positive brand experience for each attendee to effectively communicate key value propositions through the booth experience, including coordinating booth layouts, graphics & messaging, as well as virtual technology to enhance the experience.
    5. Event Attendee Engagement – Design the strategy to attract interest and interaction with event attendees, including the ability to draw in event floor traffic. Coordinate planning and execution for pre, during, and post event promotion through social media and awareness scheduled talks from our attendees.
    6. Lead and Data Management – Own the process to capture attendee data including lead capture/qualification, lead routing, and attendee data uploads to CRM.

    Education / Qualifications:

    1. A bachelor's degree is preferable, but significant experience is also considered instead.
    2. 5+ years of events and exhibition management experience.
    3. Ability/willingness to travel worldwide to support events, tradeshows, conferences, and regional workshops.
    4. Highly skilled at project plan development, management, and high-quality execution.
    5. Understanding of lead capture in the events environment and experience with data to CRM integration.
    6. Proven experience in coordinating, managing and overseeing exhibition booth services, logistics & implementation.
    7. Works well in a busy events schedule, results-oriented, and in a deadline-intensive environment.
    8. Ability to own the event's financial process, including budget management, invoicing, reconciliation & reporting, budget forecast planning.

    Personal Qualities:

    1. Strong collaboration and interpersonal communications skills - the ability to bring teams of people together across departments, functions, and geographies, creating alignment and being able to influence without direct authority.
    2. Excellent communication skills in various formats (verbal, ppt, excel, etc.).

    Company Overview:

    Oxford Instruments provides tools for the engineering of micro- and nano-structures, with customers using our process solutions to research and produce materials and semiconductors vital for everything from medical devices and diagnostics, to electric cars and quantum computers.

    All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability.

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