Pharmacy Invoice/administrative Support Officer - Northampton, United Kingdom - Northampton General Hospital NHS Trust

Northampton General Hospital NHS Trust
Northampton General Hospital NHS Trust
Verified Company
Northampton, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Do you enjoy working with figures? Do you have an investigative mind and enjoy resolving queries?

If so, then join the small administrative team, supporting the 160+ staff in Pharmacy.


You will PRIMARILY be involved in the detailed process of checking high volumes of invoices/credit notes relating to medicine purchases for the Trust.


You will participate in the accounting of medicine sales to ensure the Trust recovers costs incurred in the supply process.

You will provide general administrative support for the department.


If you have a keen eye for detail, have invoicing experience, and are able to work on your own initiative, then we would like to hear from you.

To process invoices/credits relating to the purchase of medicinal products via the Pharmacy Ordering System.

To provide Directorates with appropriate activity information.

To be responsible for the accounting of medicinal sales.

To provide administrative support to the overall Pharmacy Service.

Northampton General Hospital is one of the largest employers in the area and we are on an exciting journey. All of our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance.

We have also entered into a Group Model with neighbouring Kettering General Hospital NHS Foundation Trust and become University Hospitals of Northamptonshire.

Our Excellence Values

Compassion

Accountability

Respect

Integrity

Courage


We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone's full potential.

As an organisation, we value how we communicate and promote our vacancies to all communities.

We are a Defence positive trust, supporting our reservists, veterans, spouses and partners.


We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.

We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.

sZTo process invoices/credits relating to the purchase of medicinal products via the Pharmacy Ordering System:
To check that items charged for correspond with the orders received.

To investigate/verify any significant prices discrepancies and resolve queries related to invoices through liaison with manufacturers/suppliers.

To obtain and chase credits, as necessary.

To process invoices via the Pharmacy computer/Finance PIM systems.

To record details of Pharmacy payment lists.

To maintain appropriate filing systems, as required.

To complete a list of year-end creditors


To provide administrative support to the Pharmacy Service:
To provide general administrative support to Pharmacy staff.


To provide Directorates with appropriate activity information:
To circulate monthly expenditure data to individuals outside of Pharmacy.

To assist in the completion of the financial year-end process.


To be responsible for the accounting of medicinal sales:
To calculate costs incurred in the supply process of clinical trials/private patient prescriptions/ sales and calculate associated income.

To process costs incurred through Service Level Agreements.

To process debtor forms/internal recharges for action by Finance.

To maintain a summary of all debtor forms processed and maintain filing systems.

To investigate associated queries.
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