Contracts Administrator - Wallington, United Kingdom - Penta Consulting Limited

Description

We are looking for a Contracts Administrator to join our growing global Contracts and Commercial team working with our resource and client partners.

This is a great opportunity for the right person with energy to build an amazing career. We provide all the support to excel within a dynamic organisation with a people first culture.


Job Purpose:

To support the Contracts Manager in relation to all contracts and compliance in relation to Penta Consulting external resource teams.

Duties and Responsibilities:

• Create paperwork for all incoming work on the customer relationship management system (CRM)
• Ensuring any special provisions are verified and compliant and raising any risks associated with various entities to either Contracts Manager or Operations Director
• Ensure that credit check has been approved by Credit Control, liaise with the Contract Manager to ensure a relevant Client's frame has been signed off.
• Issuing Bond letters are issued as requested by the Sales Consultants
• Ensure that all compliance documents including Passports, Limited company certificate insurance & bank details in relation to limited company contractors are attached onto the database. This includes check of The Companies House/Credit Safe.
• Liaise with contractor's Management Companies including fortnightly or monthly reporting audits on o/s extensions and dealing with any compliance queries referring to Consultants.
• Enrol Contractors onto the Company Healthcare Policy as and when requested and liaise with any queries relating to Healthcare including regular contact with the Brokers and audits, including all cancellations have been actioned by Bupa.
• Liaising with Contractors with regards to any contractual requests, including supplying consultants with copies of agreements on ad hoc requests
• Assist Contracts Manager with uploading of Suppliers agreements onto the database ensuring all agreements are attached and correct Tier Process is applied
• Assist Contracts Manager as and when required with audits relating to Clients ongoing Audits, Healthcare audits, Self-Billing and any compliance tasks on ad hoc basis.
• Deal with any sales queries on ad hoc basis as and when required.
• Regular use of Docusign, and dealing with any queries related to this portal.
• Issuing and liaising with sales about Waivers.

The ideal person:

• Minimum 1 year experience of operating within a sales support, ideally having worked in a similar capacity within a supporting administrative role
• Experience using a CRM database
• Prior compliance experience and knowledge of Ltd Company and Umbrella Company Compliance
• Ideally educated to A level standard or similar
• Excellent written and spoken communication skills
• Excellent computer skills including Word / Excel / Powerpoint
• Personable, analytical, organised and thorough in their approach to work
• Team player this is an essential part of the group culture
• A keen eye for detail and accuracy, with a demonstrable ability to summarize information quickly and accurately
• Strong moral compass
• Ability to perform under pressure
• Highly motivated individual with integrity

Penta People

• Opportunity to build your career professionally and develop a valuable skill set
• Penta has a high performance, fun and autonomous work environment
• Whole company incentive events every quarter to celebrate success as a team
• Individual incentive program to reward outstanding contribution
• We have a strong commitment to mental health and wellbeing across our team, it's one of our core values

If the role is of interest and you wish to have a further conversation, please apply.