Site Administrator - Bicester, United Kingdom - R.T.L Group Ltd

R.T.L Group Ltd
R.T.L Group Ltd
Verified Company
Bicester, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
To provide clerical support to the project team, responsible for all administration and reception duties.


Key Responsibilities

Receptions duties, including:


  • Answer all calls efficiently and courteously. Take accurate messages and pass these on as quickly as possible.
  • Greet all guests in a friendly, professional and courteous way, ensure signing in procedures are adhered to.
  • Maintain the reception/visitors area ensuring that it is tidy at all times, monitor parking/advise if vehicles need to be moved.
  • Monitor the security i.e. alarms, keys and access to the building.
  • Deal with the incoming and outgoing post, and ensure it distributed correctly, quickly and in accordance with QA procedures.
  • Be an ambassador for the company at all times i.e. smart appearance, image, and confidentiality.
  • Meeting room management and meeting hospitality.
  • Handle deliveries and keep organised delivery notes.
  • Managing an updated contact list for the site.
  • To administer the operation of a sign in process for fire safety purposes.

Administration duties, including:


  • Responsible for site office set up and ongoing forms: filing system, spreadsheets, sign in sheet, projectspecific forms, etc.
  • Instigate systems for smooth running of the site administration.
  • Preparation and distribution of high quality documents, e.e. presentations, submissions, reports, site signage, minutes, etc.
  • Keep accurate and up to date records of telephone lists, holidays, sickness, HSEQs documents.
  • Maintain QA procedures.
  • Responsible for the upkeep of the filing system.
  • Keep noticeboards up to date: safety/marketing/company announcements.
  • Keep stock of and order cleaning supplies, stationery and copier suppliers
  • Keep stock of, issue to site team, and order PPE.
  • Collate, prepare and follow up for information on monthly/weekly progress reports, with tight deadlines.
  • Processing induction forms, RAMS, permits to work and toolbox talk documentation.
  • Monitor expired CSCS cards, etc and report to Site Manager.
  • Collating daily labour returns.
  • Flexibility in handling other administrative needs of the project team.
  • Assist with chasing subcontractors for close out of snagging items.
  • Assist with O&M collation and archiving.
  • Uploading documents to VFP.
  • Possible cover for document controller.

Underpinning Training & CPD

Required

  • Proficient in all Microsoft Office programs

Job Type:
Contract

Contract length: 6 months


Pay:
£15.00-£20.00 per hour


Work Location:
In person


Reference ID:
s.c
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