Business Administrator - Wigan, United Kingdom - GPEC Ltd

Description

Date Created: 12th Jan24


Position Title:
Business Administrator - GPEC Group

Hours:
Part / Full Time (hours to be discussed)


Salary:

TBC

Based:
GPEC Office - Elizabeth House, Pottery Road, Wigan

Hybrid WFH depending on location & experience


Role & Responsibilities:

General Office duties

• Answering telephone, transferring calls, taking messages
• Filing of post & documents, general upkeep of the office
• Ordering office equipment & stationary as and when required
• Updating Website and Linkedin Page with instruction and direction from Sales Team
• Attending weekly internal meetings for guidance & direction
• Marketing/ LinkedIn/ website updates and support
• Management of SharePoint folders and documents
• To keep up to date for ISO9001

Data Entry & System Management

• Updating CRM opportunities issued by Sales Team for GPEC Opps in Dynamics & Zoho systems.
• Working with Sales Team to input data regarding IMI CCI sales opportunities into

• IMI CCI

• Contact log contributions and write ups
• CRM data entry adding contacts and accounts to the database. General upkeep of system, monitoring for duplicates etc
• Assisting with Marketing Campaigns within CRM

GPEC Accounting

• Supplier invoice entry
• Sales Invoice Creation
• Processing Expenses

GPEC Supply Ltd

• Business Development o Customer interfacing & introductions of the GPEC Group Business and initial low level technical clarifications leading to generation of leads / appointments for outside sales o IMI CCI product group "Dormant plant" contact identification & product installed base verification o Tracking of End User planned outages Operator Pre-Quals/ Supplier o Achilles opportunity search
• Tendering & Sales o MRO Enquiry evaluation with management direction o RFQ distribution to approved suppliers management direction o Documentation review and organise
• Certs, Drawings etc o Costing manipulation & Margin screening o Quote creation & turnaround to meet specific sealed bid dead lines
• Post Award & Procurement of Goods o Receiving Sales Orders & entering into system. o Assisting the Sales Team with the creation of sales / shipping documents o Organising Transport / Shipping and liaising with Shipping agents, suppliers and customers o Monitoring the progress of orders / shipments and participating in weekly update meetings, expediting delays and slippages when necessary o Drafting of Order Acknowledgements and Purchase Orders

Person Specification:

• Able to work and communicate within a team environment
• Ability to prioritise and take proactive decisions
• Flexible within working hours to accommodate workload and customer deadlines
• Excellent communication skills telephone / face to face
• Open & willing to learn new skills and positively adopt training
• Excellent organization and time management
• Strong attention to detail and accuracy

Systems:

Must be proficient in:

• Office 365 programmes
• Sharepoint, Word, Excel, Outlook, Powerpoint, Teams, Sharepoint,

One Note


Desirable / or training will be given:

• Dynamics 365 CRM
• Customer Relationship Management System

• Xero

• Accounting Software

• ZOHO

• CRM & Sales Order Processing Software

Job Types:
Full-time, Part-time, Permanent


Salary:
£15,149.71-£25,624.28 per year


Expected hours:
No more than 40 per week


Benefits:

• Company pension
• Employee mentoring programme
• Free parking
• Onsite parking

Schedule:

• Flexitime
• Monday to Friday

Supplemental pay types:

• Bonus scheme
• Performance bonus

Education:

• A-Level or equivalent (required)

Experience:

• Customer service: 3 years (required)
• Administrative experience: 5 years (required)

Language:

• English (required)

Licence/Certification:

• Driving Licence (required)

Ability to Commute:

• Wigan (required)

Ability to Relocate:

• Wigan: Relocate before starting work (preferred)

Work Location:
Hybrid remote in Wigan