Administration Assistant - London, United Kingdom - Alain Charles Publishing

Description

This international media company is currently looking for a motivated and highly organised individual to join their team, based in Victoria, London.

The company has been at the forefront of international publishing for over 50 years and with a media and events portfolio, and serves four continents with offices around the world.

The position is, ideally, full time Monday to Friday from 9 to 5:30 and office based, however, we can consider part-time.

• Answering, screening and forwarding incoming phone calls
• Receive, sort and distribute mail/deliveries, sending post and couriers.
• Receiving visitors by greeting, welcoming, directing and announcing them appropriately.
• Perform other clerical duties such as filing, photocopying, scanning and transcribing.
• Offices facilities management including ensuring office is tidy and presentable with all necessary stationery, grocery and office supplies.
• OrgAanising staff events.
• Update calendars and schedule meetings.
• Using our systems to create various documents.
• Arrange travel, accommodations and visas, along with administrating travel insurance.
• End to end process of trip expenses.
• Assisting the production and data departments.

• Proficiency in Microsoft Office
• An Alevel, or equivalent in English
• Solid written and verbal communication skills
• Multitasking and timemanagement skills, with the ability to prioritise tasks
• Professional attitude and appearance, excellent customer service
• A flexible and "cando" attitude

• 20 days' holidays + 1 extra day for every year of service up to 25 days and then 1 extra day for every 5 years up to 30 days (plus bank holidays)
• Buy holiday scheme
• Pension Scheme
• Cycle to work scheme (after probation period)
• Season ticket loan scheme (after probation period)

This is a great opportunity for a person who is looking for a foot-in-the-door into a career in publishing and/or events.

• Company events
• Cycle to work scheme
• Sick pay

• Monday to Friday

• Bonus scheme

• London, SW1W 0EX: reliably commute or plan to relocate before starting work (required)