Apprentice Administrator - Nottingham, United Kingdom - Mazars

Mazars
Mazars
Verified Company
Nottingham, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

Job purpose
To provide seamless, effective and proactive administrative support. To continually seek ways to make full use of technology to improve processes and efficiency. To promote agile ways of working and reduce reliance on paper. In addition to studying for anapprenticeship certificate.****This is predominantly an office based role.


Job role
Work within agreed standard ways of working and key performance indicators
Providing a first-class concierge style front of house service
Working as an agile team, providing holiday cover and deputising for other roles as needed
Constantly seek to improve processes and find ways to work in a paperless environment
Champion agile working, including within the administrative support function
Provide support for the day to day facilities operations, helping to maintain a welcoming, clean, secure and safe working environment for team members and visitors
Provide a point of contact for onsite IT issues and requests, liaising with the remote IT teams.
Take ownership of asset management ensuring IT kit levels are maintained as appropriate.

Deliver high quality Audio Visual and Meeting support, ensuring the Mazars meeting room equipment is maintained to high standards and is available to internal staff and external customers alike.

Administration duties as directed by the business support hub leader/business support team leader
Prepare, format and amend documents as required ensuring that documents are produced in compliance with the firm's house style, to include letters, reports, presentations and accounts, making full use of standard templates and Adobe Sign
Scanning & distributing post


Person specification
A team player

Adaptability:
ability to adapt to new circumstances and comfortable working with complexity and ambiguity

Creative problem solver:
logical and creative thinker, takes a methodological approach in understanding a problem

Excellent communication:
demonstrates an effective style of communication and collaboration, both verbally and in writing
Flexible with the ability to work effectively under pressure and manage conflicting priorities, effectively managing expectations when required
Strong attention to detail and time management skills
A positive, proactive approach
Takes a pragmatic approach to resolving situations, using own initiative where appropriate
MS Office skills (specifically Word, Excel and PowerPoint)
Friendly and approachable personality.
Possess a confident, professional approach to tasks
Demonstrates a high level of commitment and is able to work in a busy environment. Self-motivated with the ability to work under pressure when necessary to deliver to tight deadlines
Must have a flexible attitude to working, and possess a willingness to work as part of a team
Commitment to self-development & learning
Affinity with our values; in particular, respect for individuals, diversity and integrity
Interpersonal skills; the ability to build client relationships with a foundation of trust and responsibility


Agile working at Mazars Agile working means empowering you and trusting you.
Empowering you to work where, when and how you choose.

And trusting you to make the right choices for Mazars, your team and yourself to deliver the best outcome for the client.

Within the administrative support function, there will understandably be a requirement for a presence within the office.

This will need to be managed in order to ensure that an appropriate level of cover is maintained at all times to meet the needs of thefirm, team and clients.

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