Personal Assistant - London, United Kingdom - Search Consultancy

Search Consultancy

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Personal Assistant for 2 busy Directors - Office Nr Marble Arch

£40,000 plus Bens January 2023 start date

9 months FTC with potential for Perm - Hybrid (3 days in office)
To provide a comprehensive confidential Personal Assistant service to the UK MT Directors

Ensuring smooth and seamless communication within the function is an integral part of this role and therefore the provision of secretarial and organisational support will be required.

Key responsibilities:

Provide outstanding confidential PA support to the UK MT Directors, including:

Diary management

co-ordinate meetings and external events, pro-actively ensuring productive use of time, prioritising key meetings and tasks and sensitively resolving diary conflicts.
Travel management organising travel including accommodation arrangements.
Assistance with daily administrative tasks and other ad hoc requests.
Preparation of documents, reports and presentation material.
Administration of expenses, invoices and budget tracking.
Event and project management.
Coordination of reports, charts and management information.

Budget responsibilities :
Tracking budget spend for the following

Finance
External : Travel agents
Accommodation representatives
Hospitality/Event organisations
PAs to Directors for external contacts
External consultants
Measures of success

You must be able to demonstrate:

Accurate, timely and pro-active diary and administrative management.
Efficient and proactive coordination and management of events
TBC
Diary conflicts resolved
Visible smooth coordination of 'key content activity'
Confidentiality at all times.
Highly organised and proactive, ability to work on own initiative or as part of a team and to take ownership/responsibility
Well developed time management and organisational skills
Able to prioritise activities and multitask as required.
A fluent and articulate communicator
Strong influencing skills and confidence when working with senior stakeholders
Advanced knowledge of Microsoft Word, Excel, Powerpoint and Lotus Notes
Able to demonstrate proficiency in listening to needs and formulating a plan to achieve results.

Position profile

Qualifications :
Completion of secondary level education (to Higher / A-level standard)

Experience required:

Senior experience in a blue chip / corporate level of an organisation
Professionalism and confidentiality
Networking
Building and maintaining cross functional and cross cultural relationships

Business Competencies:
Passion for Brands

Communicating & Influencing
Driving for Results
Improving and Learning
Making Business Decisions
Seeing the Bigger Picture