Assistant Document Controller - Aberdeen, United Kingdom - PD&MS Group

PD&MS Group

Verified Company

Aberdeen, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About The Role:

PD&MS Group have a great opportunity for a Assistant Document Controller to join our progressive DCC team based in Aberdeen on a full time employee basis.

Reporting to the Lead Document Controller you will undertake, assisting with the formal receipt, issue, maintenance and control of all company controlled paper and electronic documents according to company procedures

These duties will include:

Maintaining technical files in line with company procedures.
Formal receipt, issue and control of company documents in line with company procedures.
Maintaining accurate document control records in line with company procedures.
Assisting with other general project, technical and document management support activities within capabilities, when requested to do so.
Assist with management and updating of document folder structure in the system.
Assist with supporting, monitoring and review of Suppliers and Contractors Document Control.
Liaison with client document control departments ensuring client document control procedures are adhered to.
Coordination with all departments within the company in order to assure that all documents are kept in the right place, in the right department file archive and properly identified.
Administration of records, drawings and documents in accordance with the Quality Management System and other relevant specifications.
Preparation of document transmittals and maintaining precise, auditable records.
Ensuring a hardcopy (where appropriate) / electronic copy of all previous revisions are available in document control and uploaded to the Document Management System.
Undertake archiving in accordance with the Quality Management System.
Support and monitor Document Management of the projects.
Receive and control Client supplied, project related documents, in line with Company procedures.
Issue / transmit Company produced, project related documents / deliverables, in line with Company procedures.
Assisting DCC with general day to day administration.

We understand that our people have high expectations from their chosen career path and to encourage retention and to recruit the best of the best, we provide competitive salaries, with benefits that include full pension contributions, private health & dental plans, 33 days leave per year with additional days to reward long service along with other benefits.

We offer training and role progression opportunities for all our people, in every department so that our business doesn't stand still.

Our role is based in our Aberdeen office. We offer flexible working on a hybrid basis.

About You:

This position would be well suited to an individual with some existing Document Control experience, however training will be provided.

Minimum of 3 Standard Grades at Grade 3 or higher equivalent.
Competent in the use of MS Office Applications.
Excellent written and spoken English.
Exposure to the use of document management systems e.g. ProArc (preferred)

About Us:

Our Company delivers small, medium and large sized brownfield engineering and construction projects to both onshore and offshore facilities within the UKCS, and beyond.

In addition to our Oil & Gas delivery stream we are leading the way in the Low Carbon Energy Sector, as well as providing opportunities in Energy Transition and Cleantech sectors.

We strongly believe in our core values, the PD&MS GENES, which defines who we are and what we do on a daily basis, the way we deliver and what our company stands for.

Each Gene is underpinned by our safety message "without compromise to safety or quality", safety and quality do not stand alone as company values because they are integrated into everything we do.