Event Design - Ascot, United Kingdom - Ascot Racecourse Ltd
Description
ABOUT ASCOT
Founded in 1711 by Queen Anne, AscotRacecourse is a destination venue for world class horseracing and events, theleading racecourse in Britain and one of the finest in the world.
Royal Ascot is broadcast in over 150territories with a reach of over half a billion people with significant andgrowing digital and social media engagement.
Ascot hosts around 600,000 racegoersa year across 26 race days, 300,000 of whom come to the five days of RoyalAscot.
Ascot aims to offer its racegoerssomething for everyone who wishes to be involved, and Royal Ascots offeringsreflect this through the entry level Windsor picnic enclosure, the mid-tierVillage enclosure, the central Queen Anne Enclosure and ultimately the RoyalEnclosure.
In everything they do and how theydo it Ascot and its people represent the Monarch.
ROLE
The Event Design & ExperienceCoordinator will report to the Senior Design, Activations & ProjectsManager within the Event Operations Department.
They will assist in thecoordination of the design and delivery of the venue for all racedays, with aprimary focus on Royal Ascot, working closely with the Event LogisticsCoordinator and Entertainment and Events Coordinator.
For Royal Ascot, the Venue Designbranch of the Event Operations department delivers a wide variety of finedining and retail restaurants within temporary and permanent structures, assistswith the design and build of a whole host of activations, as well as plans and coordinatesthe install of a vast amount of site dressing across the four differentenclosures.
The Event Design & ExperienceCoordinator will assist with the administration required for the above by workingthrough the design stages and booking processes, implementing the planning,installation, and de-rig timelines, overseeing contractor work on site, andvarious other responsibilities.
They will also be allocated set areas withinthe site to oversee the full delivery in readiness for the Friday prior toRoyal Ascot week ensuring everything is completed to the standards expected atAscot Racecourse.
_ This is a full time fixed term contract role for 6 months._
PRINCIPAL RESPONSIBILITIES
- Being involved in the collaborative process with therest of the business to determine the designs for the venue
- Liaising with a variety of contractors and designers
- Issuing purchase orders, budget tracking, ensuringinvoices are delivered to the accounts department
- Collating all required Health and Safety paperworkfrom each contractor
- Contributing to production schedules for build andbreak
- Overseeing contractor work on site to ensure thedesigns are delivered to the standard expected at Ascot Racecourse
- Monitoring the elements they are responsible forthroughout the duration of Royal Ascot/Ascot Racedays and ensuring customerexperience is the best it can be
OTHER RESPONSIBILITIES
RacedayDelivery
- Assisting the rest of the Event Operations team todeliver outstanding Ascot Racedays
- Assist in ensuring set up of the site andinfrastructure is to set plan, working closely with the Event LogisticsCo-Ordinator
Other GeneralResponsibilities
- Bring innovative solutions to the department and makeproactive suggestions for improvement of customer experience.
- Such other duties as the Company may, at times,reasonably require.
- IOSH or NEBOSH Health & Safety Qualifications desirable but not essential
- Previous experience of working on largescale events
- Experience of working on a large or multisite venues
- Budget Management
- Experience of contractor management & site buildand break
- Excellent oral and written communication skills
- Excellent administrative skills
PERSONAL SKILLS
- A positive wellmotivated selfstarter with a candoattitude
- Resilient and agile attitude to work
- Attention to detail
- Ability to work well under pressure
BENEFITS AVAILABLE
Alongside a competitive salary we offer complimentary tickets for race days and some events that you can share with friends and family alongside pension and discounts in selected retailers locally.
CLOSING DATE
EQUALITY, DIVERSITY & INCLUSION
Ascot is committed to ensuring customers from all backgrounds and communities feel welcome at the Racecourse and are working to ensure our internal teams are nurtured within a supportive and inclusive environment.
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