Property and Facilities Admin and Support - Guildford, United Kingdom - Allianz UK

Allianz UK

Verified Company

Guildford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Are you interested in Property and Workspace Services and looking for a new role in a growing team? Fantastic, we have something that might pique your interest

A new opportunity has just become available and we're looking for a Property and Facilities Admin and Support Coordinator to join our team.

About Us:

In the UK, Allianz Insurance employs over 8,000 people up and down the country.

The company's Head Office is situated in Guildford, Surrey, plus we have additional support services with over 1,000 people based in Trivandrum, India.

We offer commercial insurance with a full range of products for sole traders, right up to large commercial organisations.

We also provide a range of personal insurances including, home and motor, musical, legal expenses insurance and cover for pets and horses.

We're a global company, but from the very first day you join our team you'll know that your contributions are valued.

We offer world class learning and career development opportunities, while we celebrate an inclusive culture.

Role Overview:

Based at the Guildford Head Office adopting an office persona/workstyle, you will be responsible for providing both administrative and organisational support to the Property and Workspace Services senior managers across a wide range of activities, both routine and ad-hoc in nature, including on-site support for helpdesk, switchboard and reception.

You will play a key part in the ongoing organisation and efficient functioning of the Property and Workspace Services department, supporting and assisting the Senior Management Teams with numerous administrative duties to ensure the department is operating effectively and at its best.

You will be part of a welcoming and supportive team, and the role will provide a great opportunity for an energetic and enthusiastic individual who excels in a busy environment, achieving service excellence and supporting the achievement of our objectives through "value add" support activity.

Key Responsibilities:

Organising departmental and supplier meetings, including recording & monitoring of actions arising
Managing administration relating to supplier invoices and Webquote/RFA tracker, ensuring timely updates of latter
Acting as backup and last minute ad hoc cover for the Guildford based helpdesk, switchboard and reception teams as required
Coordinating the provision of monthly departmental newsletters in conjunction with Procurement counterpart
Leading/coordinating engagement related activity, including preparation of associated presentations
Organising departmental/approved training requirements, liaising with team members and external providers as necessary
Supporting the provision of presentations and associated material for conferences and meetings
Organising departmental conferences, social activities and awards, ensuring internal protocols are followed
Diarising and communicating key events within the department and maintaining any calendars
Maintaining departmental management information, shared spreadsheets and other tools as required
Organising/managing departmental travel needs in accordance with internal policy and protocols
Maintaining departmental content on Connect and Heartbeat Intranet pages, and updating regularly
Involved in various projects which may involve liaising with various other stakeholders and internal departments such as the ongoing development and launch of the new internal intranet and communication platform
Supporting the Regional Facilities Managers with sitespecific administrative duties on those sites with no dedicated facilities resource
Providing general, adhoc, and project related administrative/organisational support to the Senior Management Team.

Skills and Experience:

Strong problem solving, interpersonal, written and verbal communication skills
Exceptional time, task and resource management skills
Ability to plan for and keep track of multiple projects and deadlines
Ability to interact effectively with key/senior stakeholders
Numerate, with high level of attention to detail
Confidence and ability to work autonomously
Professional, presentable and articulate.

Our Benefits:

Recognised and rewarded for a job well done, we have a range of flexible benefits for you to choose from - including: retail discounts and discounted insurance cover - so you can pick a package that's perfect for you.

That's on top of enjoying all the benefits you'd expect from the world's number one insurance brand, including: