Temporary Sixth Form Administrator - Plymouth, United Kingdom - Devonport High School for Girls

Devonport High School for Girls

Verified Company

Plymouth, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Devonport High School for Girls

Temporary Sixth Form Administrator

Post Title:
Temporary Sixth Form Administrator

Grade:
Grade C, Point 5

Hours/weeks per annum: 30 hours per week, 40 weeks per annum

Hours of work:
Monday 8.00am - 5.00pm, Tuesday and Thursday 8.00am - 4.00pm and

Friday 8.00am - 3.00pm. (Hours/days can be negotiated)

Responsible to:
Office Manager / PA to Head Teacher/ Head of Sixth Form

Job Purpose:
To provide a high level of administrative support to the Head of

Sixth Form and other senior members of staff at the school; to undertake administrative processes in connection with admissions, attendance, organising trips and events.

DUTIES AND RESPONSIBILITIES:

SIXTH FORM SUPPORT:

Organisation

To undertake administrative processes in connection with events for Sixth Form students and outside trips
To ensure that all UCAS reports have been processed by given deadlines
To operate the Bursary Scheme to ensure that eligible students receive payments on time
To be responsible for the security of confidential files which should be archived annually
To ensure that the Sixth Form Centre is always clear and tidy
To ensure that Sixth Form students behave in an appropriate manner whilst in the Sixth Form

Centre (e.g. no eating or drinking within the Study Area)

Administration

To take and pass on accurate messages, timed and dated
To enter new students onto the school's database
To ensure that students are allocated to correct courses and check that set sizes are accurate
To operate the Attendance Module in respect of Sixth Form students
To meet with students to discuss unexplained absences, referring them to the Head or Assistant

Head of Sixth Form if the absence is of a complex and/or personal nature

To produce attendance reports for senior members of staff as required
To maintain manual and computerised records/management information systems
To undertake typing, word processing and other ITbased tasks
To be responsible for the timely and accurate submission of UCAS reports
To undertake administrative procedures relating to Sixth Form events at the school and organised trips
To contact parents/carers and external agencies concerning confidential matters relating to Sixth

Form students

Resources

To operate office equipment e.g. photocopier, computer and franking machine
To ensure that resources are kept uptodate and tidy in the Sixth Form Centre e.g. forms for completion by students and student noticeboards in the Study and Social Areas

MAIN SCHOOL OFFICE SUPPORT:

Organisation

To undertake reception duties such as routine telephone calls, facetoface enquiries and signingin visitors
To ensure that the reception and office area is tidy and welcoming and that there is an adequate supply of forms for students
To assist with student first aid/welfare duties, looking after sick pupils, administering medication and liaising with staff and parents/carers
To help students who have missed their transport after school to get home safely

Administration

To take and pass on accurate messages, timed and dated
To maintain manual and computerised records/management information systems
To undertake typing, word processing and other ITbased tasks
To receive, date stamp, sort and distribute mail
To undertake administrative procedures under the direction of the Office Manager
To contact parents/carers by telephone to chase up consent forms and Parents' Evening bookings

Resources

To operate office equipment e.g. photocopier, computer and franking machine

FOR BOTH ROLES:

Responsibilities

To be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
To be aware of and support difference and ensure equal opportunities for all
To contribute to the overall ethos, work and aims of the school
To appreciate and support the roles of other professionals
To participate in the school's support staff appraisal scheme and to attend and participate in relevant meetings and training as required
To undertake such other duties, training and/or hours of work as may be reasonably required and which are consistent with the general level of responsibility of this job. Reasonable adjustment will be considered as required by the Disability Discrimination Act

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.

Employees will be expected to comply with any reasonable request from a manager/leader to undertake work of a similar level that is not specified in this Job Description.

Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors.

The school is committed to safeguarding and promoting the welfare o