Admin Clerk - Hillington, United Kingdom - S & D Trade Recruitment Limited

S & D Trade Recruitment Limited

Verified Company

Hillington, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

This job is being advertised by S&D Trade Recruitment Limited who operate as an employment business.

We are looking for an admin/contracts clerk to join our valued client in Glasgow.

AREA OF RESPONSIBILITY

KEY ACCOUNTABILITIES

(main duties and limits of responsibility)

Job Tasks

Raise & process purchase orders/Invoices.
Produce Sage Reports
Produce relevant documents e.g. H&S manuals, O&M manuals, CDM files.
Provide administrative support to department e.g. Project Managers etc.
Any other reasonable tasks as requested by Administration Coordinator & Project Managers
To ensure controls are met to identify any outstanding purchase orders.
To ensure controls are met for

Contract Engineers:
Timesheets, holiday leave, expenses, non-productive elements.

To ensure controls are met for

the filing process for supporting documentation: (scanning/manual)

Team

Take direction from Project Managers when required.
Undertake all other duties identified by Contract Managers to smooth running of the Department at all times.

Self

Maintain and develop own skills and experience as required.
Undertake training as required to obtain new skills and techniques to support continuous improvement & development of the department and job role.
Display appropriate standards of behaviours, and upholds ethics, values & promotion of equal opportunities

COMPETENCY INDICATORS

(skills or abilities required to fulfil role)

Company focus:

Is helpful, friendly and courteous.
Clarifies customer enquiries and responds in timely fashion.
Knows who is responsible for what and who to refer people to and escalates issues appropriately.

Gathering and distributing information

Communication and Understanding
Numerical data is accurate and interpreted correctly.
Seeks additional information to enhance understanding
Determines and clarifies the exact requirements of any situation
Checks information for accuracy and raises concerns if information is inaccurate
Structures information to meet the needs and understanding of the intended recipient/audience
Demonstrates an understanding of different organisational departments and functions
IT Skills

Team working _(Works with colleagues co-operatively in own department and the wider organisation)_

Respects and cooperates with colleagues
Keeps manager and team informed
Pitches in to help others out in busy time
Contributes to the success of the team
Contributes ideas and suggestions that will benefit the team
Plays an active role in building the team
Has an awareness of own strengths and weaknesses

Personal responsibility _(Demonstrates a positive attitude and takes ownership/responsibility for work and performance)_

Is reliable and consistent
Demonstrates a positive/can do attitude
Is responsive to instructions and feedback and seeks to deliver result
Complies with relevant standards and procedures
Takes pride in work and ensures output is accurate and of a high quality and quantity
Takes responsibility for actions and doesn't blame others unfairly
Works hard and puts in longer hours than necessary
Takes ownership and prioritises
Asks questions and seeks out information to do job
Prioritises work appropriately and organises self
Monitors workload and takes initiative to identify work
Works autonomously and can motivate self
Sees things through from beginning to end
Willingly maintains knowledge and skills required to do job
Plans ahead and initiates action
Ensures / knows what and why things need to be done
Plans ahead in accordance with objectives
Seeks out opportunities and overcomes obstacles
Takes ownerships and prioritises

Creativity and innovation _(Takes a proactive approach to work, identifies new ways of doing things and develop ideas to the benefit of the Company/department)_