Maintenance Administrator - Leicester, United Kingdom - Midlands Care Head Office

Description

Job Summary:

The Maintenance Administrator will provide administrative support to the maintenance

department across our 9 care homes, assisting with various tasks to ensure efficient

operation and upkeep of facilities. This role involves coordinating maintenance requests,

scheduling appointments, maintaining records, and assisting with inventory management.


Responsibilities:

• Receive and log maintenance requests from staff and residents, ensuring accuracy

and completeness of information.

• Coordinate scheduling of maintenance tasks and appointments with internal staff and

external contractors.

• Maintain electronic and paper records of maintenance activities, including work

orders, invoices, and equipment maintenance logs.

• Assist in the preparation of maintenance budgets, tracking expenses, and monitoring

spending against allocated funds.

• Communicate with suppliers and vendors to obtain quotes, place orders, and track

deliveries of maintenance supplies and equipment.

• Generate reports on maintenance activities, including work completed, outstanding

tasks, and budget variance analysis.

• Respond to inquiries and requests for information from staff, residents, and external

parties regarding maintenance issues.

• Assist with the development and implementation of maintenance procedures and

protocols to improve efficiency and compliance.

• Provide administrative support to the maintenance team, including photocopying,

filing, data entry, and other clerical tasks as needed.

• Collaborate with other departments to coordinate maintenance-related activities and

support overall facility management objectives.


Qualifications:

• High school diploma or equivalent; additional education or training in administration

or related fields is a plus.

• Proven experience in administrative support roles, preferably in a maintenance or

facilities management setting.

management systems.

• Excellent organisational and multitasking skills, with the ability to prioritise tasks and

meet deadlines.

• Strong attention to detail and accuracy in data entry and recordkeeping.
• Effective communication and interpersonal skills to interact with staff, residents, and

external vendors.

• Ability to work independently with mínimal supervision and as part of a team.
• Knowledge of maintenance processes and terminology is desirable but not essential.

Benefits:

• Fully paid Comprehensive Training and induction programmes
• Career development and progression opportunities
• Funded Qualifications and career development
• Innovative reward and Recognition schemes.
• Spot Bonuses to reward colleagues for going above and beyond their job duties.
• Long Service awards recognising colleagues reaching work milestones.
• Casual Dress non uniform

Who is Midlands Care and what do we do?
Midlands Care is a premier Health & Social care provider in the Midlands, extending

assistance to over 250 individuals with diverse care requirements. As an employer, we

heavily invest in our support system to ensure consistent day-to-day assistance and

comprehensive training for all staff members, empowering them to excel in their roles. We

firmly believe our staff deliver exceptional service every day.


Pay:
£24,500.00 per year


Benefits:

• Company pension
• Free parking
• Onsite parking

Schedule:

• Day shift
• Monday to Friday

Licence/Certification:

• Driving Licence (required)

Work Location:
In person