Business Admin Assistant - Dumfries, United Kingdom - Martin Williams (Hull) Ltd

Martin Williams (Hull) Ltd
Martin Williams (Hull) Ltd
Verified Company
Dumfries, United Kingdom

4 days ago

Tom O´Connor

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Tom O´Connor

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Description

Job Title
Business Admin Assistant


Role
Reporting into senior management you will be responsible for General administration tasks with a busy works environment


Working as part of a team you will type reports, manage spreadsheets, raise jobs, raise & track invoicing, reconcile expenses & petty cash, general customer queries etc.

Your work will be to a high standard with a high degree of accuracy


Responsibilities

  • Reception duties
  • Data entry work
  • Reconciliation of Credit card receipts and petty cash for presenting to accounts
  • Managing Expense claims
  • Raising sales invoices and statements to clients
  • Ensuring that supplier invoices are matched and processed accurately
  • Pursue prompt resolution of all unmatched invoices
  • Create reports for senior team members
  • Credit control duties where required
  • Build effective relationships with all departments to ensure quality customer service
  • Resolve all queries raised promptly
  • Dealing with client queries
  • Arranging client visits
  • Booking and planning general incoming work for the works staff
  • Creating job cards and managing admin of all incoming work
  • Any other work as requested by management that they deem suitable

Skills & Experience

  • Experience of working in a similar role
  • Knowledge of SAP or similar
  • Ability to work independently as well as part of a small team
  • Excellent time management skills
  • Ability work calmly under pressure

Personal Skills

  • Uses initiative with mínimal supervision
  • Dedicated to the quality and accuracy of tasks from inception to completion
  • Can manage a heavy workload with strict deadlines
  • Excellent organisational skills
  • Flexible and willing to take on adhoc tasks
  • Self motivated and desire to create a positive working environment

Behavioural Competencies

  • Professionalism


  • Critical

  • Attention to detail
  • Adaptable
  • Time Management, ability to manage time and prioritising work
  • Problem solving
  • Thrive in a pressurised environment
  • Dedicated
  • IT Literate
  • Assertive

Qualifications

  • Computer literate
  • Experience with Microsoft office
  • Word, Excel, PowerPoint, etc
  • Similar work experience preferred

Key Measures

  • Data entry
  • Invoicing
  • Time management
  • Reporting

Pay:
£26,000.00 per year


Benefits:


  • Company pension

Schedule:

  • 8 hour shift

Work Location:
In person

Application deadline: 17/05/2024
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