Bid Coordinator - London, United Kingdom - EY

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The opportunity
UKI Markets is at the heart of EY's ambitious growth strategy.

The team is responsible for working with our clients and EY colleagues to maintain and improve EY's brand as well as identifying and supporting new revenue opportunities.

The Markets Frameworks Management Team (FMT) connects our Sectors and GEOs with Government and Public Sector clients to new business opportunities and new Routes to Market whilst protecting the firm through rigorous risk management and compliance processes.

The FMT is a key component of our ability to identify new business opportunities for EY, as well as maintaining the appropriate reporting and compliance for Government and Public Sector (GPS) framework and Dynamic Purchasing System (DPS) revenues externally to the relevant authorities.

The FMT supports the full tender management process across the bid lifecycle, from identifying new business opportunities on 300+ procurement portals, to supporting Sector teams to submit bid proposals, to notifying bid teams of the outcomes of their submissions.

Where new business is contracted through one of the 80+ frameworks and DPSs, the FMT also ensures EY complies with the contractual obligations to report orders and revenues and pay any associated management charges.

EY maximises its growth potential by ensuring we are registered on the appropriate GPS frameworks and DPSs and by ensuring we comply with the requirements to report orders and invoices and undertake regular internal audits and annual self-certification processes.

We currently undertake > £180m work per year through these important channels, across multiple sectors and all Service Lines.

The FMT Bid Coordinator reports to the FMT Reporting and Insight Manager and you are expected to support sector teams bidding for new business opportunities by performing the key responsibilities detailed below, contributing to the FMT's priorities and objectives.

Your key responsibilities
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New Opportunity Tracker

Ensuring all Public Sector new business opportunities are accurately tracked through the full bid lifecycle (from receipt of new tenders / listings, to qualification, to bid submission and to tender outcome decisions)
Analysing Account Tracker data and producing insights to support improved new business tendering processes, identification of relevant new business opportunities and reduce distribution of inappropriate opportunities

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Bid Support

Managing the FMT shared mailboxes to ensure that opportunities and clarifications are circulated to the business within Service Level Agreements (SLAs)
Managing the 300+ UK Government portals to ensure that EY has access to new business opportunities, including maintaining the portal password files and the portal search terms and CPV codes
Monitoring the automated tender solution to ensure the Bot is processing new opportunities correctly and managing all exceptions raised
Manually processing new opportunities which cannot be managed by the Bot and using technology solutions (such as EYDelivers) to enable bid teams to have access to restricted tender documents
Managing and updating the Bot mapping files and correcting any exceptions identified
Responsible for ensuring accuracy of information issued to the business on new bids
Arranging and uploading bid submissions on Public Sector portals (including managing deadlines, diary invites, Portal walkthroughs, sharing online questionnaires with bid, confirming submissions, and saving copies of bid submissions to G&I shared drives)
Managing clarification questions received from potential clients by accessing portals and distributing updates to Focus Account and bid teams
Updating Account Trackers as required with clarifications / information received from potential clients
Uploading queries raised by Sector and bid teams to procurement portals
Managing Listings process including sorting new business opportunities by Focus Account, removing duplicates, sending to agreed distribution lists and copying to relevant GDS Account Coordinator so they can update the Tracker
Build a solid understanding of UK Government frameworks and DPSs to provide first class support to all stakeholders

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Knowledge Management

Proactively building and maintaining a thorough understanding of the endtoend tender management processes to enable the FMT to provide firstclass support to the business (including understanding the automated Bot solution, EY's Government security instructions and EY technology solutions such as EYDelivers)
Developing, maintaining, and updating process guides and frequently asked questions files (FAQs) to ensure queries raised by the business can be handled quickly and efficiently

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Process Improvement

Provide a solid contribution into the continued success of the FMT by using initiative to identify and deliver process improvement projects, including identifying further opportunities for automation / o