Drs Qualifications Administrative Assistant, Band 2 - Gloucester, United Kingdom - Gloucestershire Hospitals NHS Foundation Trust

Gloucestershire Hospitals NHS Foundation Trust

Verified Company

Gloucester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

DRS Qualifications Administrative Assistant, Band hours a week, fixed term contract for 12 months)

To provide effective and competent administrative support for all qualifications provided by the Gloucestershire Retinal Education Group (GREG)

To consistently deliver excellent levels of communication; promoting strong working relationships across all Education partners

The GREG qualifications use online learning systems, including Moodle, so the role will include use of these learning systems and guiding users of all levels to understand and use the systems

The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager.

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.

The main duties of the job entail working closely with the DRS Qualifications Administrator as well as the education team as a whole to deliver effective communication with students, potential students and employers.

The team offers a variety of qualifications and training courses both face to face and online, it is essential that the organisation and facilitation of these courses is done efficiently to ensure learners are supported.

Other administrative duties will also be required of the successful applicant

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK.

We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

To provide administrative support to the GREG qualifications team as directed by the Qualifications Manager
Ensure administrative deadlines are observed as directed by the Qualifications Manager
Under direction by the Qualifications Manager, register UK and international students for online examinations. Register exam invigilators, issue exam instructions and access codes to students and invigilators. Monitor student or invigilator problems during examination period and book re-sits as required
Understand the operation of the Moodle online learning systems. Report errors to helpdesk and keep accurate records of incidents and how these are resolved
Communicate learner progress to managers
Support the wider qualifications admin team with course invoicing arrangements
Work collaboratively with colleagues in the Hospital Trust, University of Gloucestershire, sections of the NHS Diabetic Eye Screening Programme and other national screening programmes within the UK and overseas
Support the organisation of student assessments at designated centres around the UK. Under the direction of the Qualifications Manager, liaise with students and assessors to ensure dates, facilities, equipment and personnel are available
Circulate paperwork for meetings in a timely manner, making hard copies available if required as directed by the Qualifications Manager
Prepare agendas, take minutes and distribute notes of meetings including typing up of relevant notes and filing correctly
Administrate meeting room bookings as directed by the Qualifications Manager
Order and maintain general office supplies
Able to work on own initiative and unsupervised, within defined policies and procedures to set timescales, problem solving where required.
Have a flexible/adaptable approach to their work in order to meet various deadlines
Carry out other appropriate delegated duties as required