Team Coordinators - London, United Kingdom - Arup
Description
Job Title:
Team Coordinators
Location:
London/Manchester/Bristol/Edinburgh/Glasgow/Cardiff/Birmingham/Leeds
Why Arup?
Our Business and Corporate Services functions provide a fundamental platform of unyielding support, enabling our firm to operate efficiently whilst working with our clients on ambitious projects that will set new industry standards.
'Watch this short clip to discover how Arup are shaping a better world and how you could be a part of it'
The Opportunity
Exciting opportunities have arisen in our Digital Services and Technical Services a teams for Team co-ordinators to provide robust and proactive assistance to all team members, including leaders.
This is a pivotal role within a busy team and will make a significant impact on how the team operate and engage with our clients.
The role will involve being the 'go to' person within the team, combined with some Personal Assistant duties for the Leadership Function within the team, this will enable colleagues to produce quality deliverables and ensure smooth operations.
In this role you will support the team in project administrative activities in line with client requirements - this will include high-profile project work as well as routine administrative tasks, for example supporting on workload spreadsheets, gathering finance information to support invoicing, or supporting the project team and preparing documents or reports to the team leadership in adhering to internal procedures.
As a Team coordinator you will produce high-quality documents in line with the Arup brand for internal or external purposes, proofreading content to ensure consistency and style, editing and making suggestions for improvements to text and presentations, preparing draft PowerPoint presentations if required.
Working collaboratively with both project and business development and marketing teams in work-winning activities - preparing bids, PQQs and preparing documentation such as CVs, project sheets, etc.
Is this role right for you?
We are looking for people who are:
- Experience in a similar role, ideally in professional services, multidisciplinary environment.
- Be experienced in standard office administrative procedures and project administrative activities per client requirements.
- Attention to detail, diary management, attending meetings (internal and external) taking notes/actions/minutes
- Proactively identifying where to provide support to team members based on prioritisation. You will be able to demonstrate excellent judgement in determining how and where to invest your time for maximum impact.
- Demonstrate sound knowledge of Microsoft packages, including solid PowerPoint skills and ideally SharePoint.
Rewards and Benefits
We care about you and want you to perform at your best, which is why we offer one of the most competitive benefits packages in our sector.
As a member organisation, everyone shares in our success through a global profit share scheme (payments are dependent on the firm's financial performance).
In addition, you'll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.
Different people, shared values.
At Arup, we believe when talented people collaborate, great things are possible. Arup hires people with proven skills and open minds.
We are taking deliberate action to create an inclusive culture that is grounded in our purpose to shape a better world.
At Arup, we appreciate that everyone's circumstances are different and having the freedom to flex the way we work is essential to our wellbeing.
If flexibility matters to you let us know when you apply, and we will discuss how this could work in your role.
Our Application Process
To understand what to expect next, please visit our UK Application Process page.
Stay safe online - Arup will never ask for payment or your bank details as part of our recruitment process.
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