Theatre Administrator - Hayes, United Kingdom - Trafalgar Entertainment

Trafalgar Entertainment

Verified Company

Hayes, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JOB DETAILS:
***
Job reference
REQ00833

Date posted
13/02/2024

Application closing date
15/03/2024

Location
Hayes

Salary
£18,125 per annum

Package

Contractual hours
25

Basis
Part time

Job category/type
Administration

Job description

ABOUT THE BECK

The Beck is a 600seat commercial Theatre in Hayes that presents upwards of 250 performances each year, to well over 100,000 audience members. We are proud to be West London's most vibrant Theatre and deliver a stunningly diverse programme that celebrates all the communities of Hayes and beyond. We believe that Theatre is for everyone and work intentionally to ensure our Theatre is inclusive and welcoming to creatives, audiences and employees alike.
For the recruitment of this role, we are committed to ensuring that there is:
A person from the global majority on the interview panel
A chance to meet some of the team at interview stage to give insight into the organisational culture, as well as a chance to ask questions outside the interview

ABOUT TRAFALGAR THEATRES

Trafalgar Theatres is the venue-operating division of TE. We currently operate 15 venues; including 12 in the UK regions; the Trafalgar Theatre in London's West End and the Theatre Royal in Sydney. We're growing fast, we're confident in what we do, and we're ambitious about the future. There's never been a better time to get onboard.

We are passionate about entertainment, audiences, and the live experience and we value
Creativity, Collaboration, Excellence and
Respect. Trafalgar Entertainment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and welcome applicants from the global majority.

REPORTING:

You will report directly to the General Manager and work closely with the Creative Learning Officer and Venue Marketing Executive.

PERSON SPECIFICATION

We are looking for an individual that can work as part of a team and individually to deliver our values of creativity, collaboration, excellence, and respect.
Key attributes:
Selfmotivated and creative.
Ability to work fluidly within multiple departments, including Marketing and Creative Learning.
Excellent written and verbal communication abilities in dealing with colleagues, the public, industry colleagues, and other stakeholders.
Highly driven, organised, and able to work calmly and effectively in a fastpaced environment.
Excellent organisational and planning skills and the ability to delegate effectively to others
Interest in theatre/live entertainment

KEY RESPONSIBILITIES

The main purpose of the
_Theatre Administrator _is to offer a supporting role in both administration and business support to ensure that the needs of the business are met.
Provide general administrative support to the senior management team as required, including but not limited to office management, telephone answering, organising post and general supplies, arranging couriers, PRS submissions, sending invoices, credit card and petty cash reconciliations.
Support the senior management team to ensure staff members and managers are aware of and kept abreast of changes to Company policies, procedures, documents and information.
Maintain and grow operationally effective communication systems, ensuring all staff members, internal and external partners are always fully and accurately briefed.
Maintain and grow a broad knowledge of the venue's personnel, programming, events and offers, action plans, services and facilities.
Maintain and keep up to date electronic records for all venue staff in line with Company guidance and data protection legislation.
With the aim of sourcing, recruiting and retaining the best talent, support recruiting managers, as and when required on staff engagement, including advertising, references and right to work checks, ensuring legislative procedures are adhered to.
In liaison with the General Manager, provide generalist HR support and employee relations advice to the senior management team in respect of managing work performance, disciplinary, grievance and any other employmentrelated issues as and when they arise.
Ensure current employment legislation, statutory obligations and procedures are always adhered to, in liaison with and under the guidance of the Company's payroll and HR managers.
In liaison with line managers, coordinate and oversee attendance record keeping, including working time, annual leave and healthrelated absences.
Accurately and efficiently prepare, disseminate and monitor the return of show/event contracts, advances, settlements and ancillary correspondence, as appropriate.
Control assigned administration budgets such as stationery, office equipment, telephones, training, recruitment and postage.
Prepare and disseminate, as required, accurate and prompt financial data such as (but