Account Co-ordinator - Milton Keynes, United Kingdom - Salisbury Group

Salisbury Group
Salisbury Group
Verified Company
Milton Keynes, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

About The Role:


Salisbury Group has an opportunity for an Account Co-Ordinator to join our team based in Milton Keynes.


As an Account Co-Ordinator you will provide comprehensive administrative support and coordination to meet the requirements of the Account Teams, ensuring consistent and proactive support to the FM Operation.

The role requires the ability to work under mínimal direction and communicate effectively with other staff. A flexible approach with statistical, computer and administrative skills is required.


This role will work alongside our Team of Account Co-Ordinator's at our office in Milton Keynes working a rotating shift pattern to cover times between 7am and 6pm.

Free parking is available on site.


Principle Duties and Responsibilities

  • Coordinate the work flow for all client and internal requests, to ensure effective completion of work in accordance with SLAs;
  • Liaise with customers and operational delivery teams to arrange all subcontractor reactive maintenance visits and manage end to end;
  • Liaise with customers and operational delivery teams to arrange all subcontractor service visits as per the PPM regime;
  • Maintain CAFM logs, ensuring accurate information is obtained and entered to demonstrate progress to the client, providing an internal audit trail;
  • Obtain and upload all relevant Sub-Contractor compliance documentation and PPM paperwork against work orders and ensure the CAFM system is populated with 'in date' service records/sheets;
  • Review subcontractor service records/sheets and raise 'follow on' work orders where required, assigning to the correct resource and priority;
  • Support operational delivery teams and work closely with the Scheduling team to ensure all works are managed by the appropriate party;
  • Maintain effective relationships with subcontractors, ensuring work is delivered on time and to a consistently high standard, escalating and/or reporting information to the operational and procurement teams as required;
  • Utilise the CAFM quotation module, liaising with the operations/delivery teams, in order to build estimates/quotations, issuing to the relevant party and managing approvals;
  • Management of all chargeable Minor Works Requests, including purchasing operations;
  • Raising and issuing purchase orders in line with internal governance process, updating CAFM work logs and filing all purchase orders against work orders as per company procedures;
  • Ensure all deliveries are scheduled and all documentation (goods receipts) is filed appropriately within the CAFM system;
  • Validate and receipt associated invoices against committed costs, in order to assist with Budgetary Control, escalating and resolving issues quickly.
  • Ensure all costs associated with work delivery are captured and entered into the CAFM system;
  • Ensure any risk, within the scope of the contract(s), is managed and mitigated, using all methods of escalation accordingly ensuring any financial risk to Salisbury is managed, recorded and mitigated where possible;
  • Provide SLA/PPM and operational reports to the operational teams on a weekly/monthly basis;
  • Attend client and operational meetings as an Account representative to support the operational teams;
  • Carry out any other administration tasks related to the contract as directed by your line manager;
  • Comply with all relevant Health & Safety Rules and regulations;
  • Contribute to the 'FM Team' culture.

About You:


Minimum Qualifications, Certifications and Training required

  • GCSE English and Maths or equivalent

Essential Knowledge, Skills and Experience for this role

  • Good written and spoken English and a good level of numeracy.
  • Knowledge of Maximo or other CAFM systems is an advantage but not essential as training will be provided.
  • Good IT skills including Microsoft Office (Excel and Word).
  • Excellent telephone and communication skills.
  • Previous experience of an administration role in an operational environment is essential.
  • Excellent customer service skills.
  • Aptitude and willingness to undertake further technical and business training (e.g. IOSH Managing Safely).

About The Company:

Salisbury Group was built to be different to the faceless organisations in facilities management industry that often lack the human touch.

Our ambition is to make buildings and facilities better for the people who work in them. Why do we do this? It's simple. We know that buildings are better places to be when they are looked after by people who care.


We achieve this by combining our unique understanding with useful technology and an above-and-beyond attitude from our people on the ground and in our support centres.

This provides a more personal approach to facilities management and building maintenance services.


We are present right across the UK at more than 1,000 sites and over 11 million square feet of premises.

Our services include engineering maintenance, security, cleaning, compliance, recep
More jobs from Salisbury Group
See all jobs of Salisbury Group