Accounts Payable Supervisor - London, United Kingdom - Autolus

Autolus
Autolus
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Location:


  • London
  • White City
    Job Summary:
Role Summary


We are a fast growing company at an exciting stage of development and would like to appoint an Accounts Payable Supervisor who will play a critical role in the operational finance team.

The role is responsible for key AP activities together with supporting the Group Financial Controller.

Key Responsibilites

  • Direct and motivate the Accounts Payable team of direct reports
  • Processing of supplier invoices in a timely manner to ensure payment deadlines are met, coordinating workloads evenly through the team
  • First escalation point of contact with any issues/queries both internal and external relating to AP
  • Working closely with other internal stakeholders to ensure good efficient working process (e.g. Procurement ,Finance, other departments, D365 consultants)
  • Ensure suppliers and employee expenses are paid on time with mínimal disruption to the needs of the business. Includes overseeing the payment proposals
  • Responsible for overseeing the expenses and credit card processes
  • Administration of platforms (Pleo)
  • Uploading data to D365 (from credit card providers/ Pleo)
  • Ensuring the business follow timelines set for completing data with follow up and escalation as required
  • Distribute and reconcile credit card statements
  • Assist the controller in system and process improvements, bringing recommendations whenever possible
  • To strive for efficiencies in processes without loss of quality and support to the business
  • Overall responsibility for the management, review and follow up of the AP ledger in keeping it clean and up to date including:
  • Ensure supplier statements are reconciled and old balances investigated
  • Review debit balances on a monthly basis and report to the controller any aged items
  • Review credit balances on a monthly basis and report to the controller any aged items
  • Ensure Direct Debit account invoices are processed in a timely manner, remediating delays with the business
  • Process and reconcile lease agreement payments (Savills/JLL) from proforma to final invoice
  • Ensure the team keep the inbox up to date and queries are resolved in a timely manner
  • Assist with month end requests as required eg AP accruals
  • Provide reports to the business as required (eg for P11d/ PSA/ US 1099)
  • Supporting in adhoc requests relevant to AP data
  • Assist with SOX and Statutory audit requests
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