Studio Manager - London - ManvsMachine

    ManvsMachine
    ManvsMachine London

    2 days ago

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    Description

    Job Description:

    We are seeking a highly organized and detail-oriented Studio Manager to oversee the daily operations of our East London studio, which employs approximately 30 people. This is an in-house, full-time position that requires a five-day workweek.

    Key Responsibilities:

    • Provide exceptional support to all teams, including Production, Creative, and IT.

    Studio Management:

    • Be the primary point of contact for visitors, clients, phone calls, and deliveries.
    • Maintain the tidiness and presentability of the general space and meeting rooms.
    • Manage studio suppliers and ensure timely delivery of essentials like fruit, salads, and coffee beans.
    • Oversee facilities management, including fire safety, studio alarm systems, cleaners, and recycling initiatives.
    • Facilitate on-site repairs and liaise with the building landlord and neighboring businesses.
    • Coordinate studio calendars and schedule meetings efficiently.
    • Ensure the physical security of the studio by setting door alarms and managing visitor sign-in processes.
    • Manage the company inbox and respond to queries in a timely manner.
    • Maintain the health and well-being of plants within the studio.

    Team Support:

    • Welcome new starters and facilitate their onboarding process.
    • Assist with offboarding freelancers and employees, ensuring a smooth transition of access and responsibilities.
    • Purchase gifts and track birthdays, life events, and other important milestones.
    • Communicate studio updates to the team through weekly calls and keep them informed about ongoing projects and initiatives.
    • Serve as the go-to person for any questions or concerns the team may have.
    • Organize studio events, including Christmas and Summer parties, to foster a positive and inclusive work environment.
    • Maintain high levels of general studio morale and contribute to a positive work culture.

    Production Support:

    • Raise purchase orders and set up new suppliers as needed.
    • Send out non-disclosure agreements (NDAs) and provide general administrative support to the Production team.
    • Assist with tasks such as buying stock footage, sending drives, and filing team expenses.
    • Collaborate with the Head of Operations to manage freelance booking administration and team holidays.

    Additional Responsibilities:

    • Provide occasional assistance to the IT department with tasks like ordering new equipment and arranging repairs.
    • Contribute to the social media team by uploading content and writing engaging copy.
    • Support award entries and participate in related administrative tasks.
    • Perform general personal assistant duties for senior management, including scheduling calls and coordinating meetings.

    Requirements:

    The ideal candidate will possess excellent time management skills, be able to prioritize tasks effectively, and demonstrate confidence in communication and interpersonal interactions. Previous experience in a post-production or creative environment is desirable but not essential. If you think this role aligns with your strengths and interests, please submit your CV and a brief explanation of why you're a suitable fit.


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