Document Controller/operations Administrator - Fulham, United Kingdom - Hunter Mason

Hunter Mason

Verified Company

Fulham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Document Controller/Operations Administrator - Landscapes & Gardens
Sands End, Greater London

£35,000 - £40,000

Job Objective

This role is responsible for the implementation and ongoing maintenance of the digital workflow process platform and other administrative duties for the operational divisions.

This is a critical role, acting as the 'backbone' of the team, supporting our procedures, and maintaining transparent, up-to-date and easily traceable documents.

Key Responsibilities

Document Management:

Maintain an organised and uptodate electronic and physical filing system.
Receive, categorise, and file documents in a consistent and accessible manner.
Ensure the confidentiality, security, and integrity of sensitive documents.

Records Keeping:

Track and update records, including training, invoices, and project documents.
Retrieve and provide documents as requested by team members and external parties, playing an integral role in our annual audits (ie: ISO and CHAS etc.)
Ensure compliance with recordkeeping policies and procedures.

Administrative Support:

Assist with scheduling meetings, managing calendars, and handling correspondence.
Coordinate companywide training arrangements and maintain the training matrix.
Handle general administrative tasks to support the smooth operation of the office.

Communication:

Act as a liaison between all departments to facilitate document exchange.
Communicate document control procedures and best practices to team members.
Assist in the preparation of reports and presentations.

Quality Assurance:

Review documents for accuracy, completeness, and adherence to company standards.
Assist in identifying areas for process improvement and implement solutions.
Conduct periodic audits to ensure document compliance.

Requirements:

Previous experience in document control and administration preferable
Proficiency in the document management software, Reflow would be a distinct advantage
Good understanding of the lifecycle and principles of project management and project delivery
Competence in Microsoft Office Suite
Strong organisational and time management skills
Attention to detail and a commitment to accuracy
Excellent communication and interpersonal skills
Team player with strong relationship building skills
Good time management
Quality driven with good filing skills
Proactive problem solver
Solid data entry skills
High levels of ethical conduct: honesty, trustworthiness, integrity

Benefits & Package

Salary £35K£40K depending on experience
Permanent, full time, officebased role
Collaborative, upmarket office environment location SW1 20 days holiday, excluding Bank Holidays
Birthday day off
Company pension scheme
Health cash plan
Cycle to work scheme
Excellent training and development opportunities
Access to elearning platform
Employee Assistance Program
Quarterly social events

Job Types:
Full-time, Permanent

Salary:
£35,000.00-£40,000.00 per year

Work Location:
In person

Reference ID:
Document Controller/Operations Administrator - Landscapes & Gardens