Team Assistant - London, United Kingdom - European Bank for Reconstruction and Development

European Bank for Reconstruction and Development
European Bank for Reconstruction and Development
Verified Company
London, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description
Requisition ID Office Country- United Kingdom- Office City- London- Division- OCCO- Contract Type- Regular- Contract Length- Posting End Date- 05/06/2023
Purpose of Job
The Senior Officer contributes to the smooth running of the OCCO teams by providing administrative and/or budget-related support to team members, interacting with colleagues Bank-wide, as well as external clients and institutions


Accountabilities and Responsibilities
The Senior Officer supports, works on, and resolves, in a collaborative spirit, any matters assigned and has some or all of the following accountabilities and responsibilities:

Administration:

  • Assist with preparation and editing of internal documents to be submitted to the Bank's committees (e.g. Audit Committee, OpsCom, SBIC) where applicable
  • Manage internal/external correspondence/requests including drafting responses for review, forwarding for action within the team, and interfacing with other departments to ensure that followup action is taken
  • May act as IT Coordinator (ITC), Records Management Coordinator (RMC), and Human Resources Departmental Coordinator
  • Coordinate all required facilities, catering, and technical assistance for internal/external meetings/training sessions, including venue sourcing, as well as billing arrangements.
  • Identify opportunities to improve departmental processes and outputs to ensure they are kept up to date and fit for purpose.
  • Arrange all elements of travel according to EBRD policy including arranging visas, accommodation, ordering currency and preparing itineraries as well as claiming expenses.
  • Manage administration of OCCO training courses, ensuring internal and external audit requirements are met.

Budget:

  • Support the OCCO budget officer and/or conduct budget officer duties with routine budgetary functions for the Team

Reporting:

  • Assist with and coordinate requests for updates to the department's intranet/internet pages.
  • Assist with the production of reports and presentation material, undertaking secondary proofreading and editorial work.
  • Perform specific databased analytical work to provide essential information for the production of reports

Knowledge, Skills, Experience & Qualifications

  • Proven track record of relevant business experience in a similar role.
  • A recognised secretarial or business qualification would be useful, but is not essential
  • Fluent English, with excellent written and oral communication skills
  • Knowledge of another language, both written and spoken, would be useful
  • Good level of numeracy skills
  • Demonstrated strong organisational, administrative, and analytical skills
  • Selfmotivated with the ability to work independently and to prioritise and schedule tasks
  • Attention to detail and eye for accuracy
  • Proven ability to work as part of a team where tasks are allocated by the line manager, willing to support the wider team, and assisting and collaborating with colleagues in the Support Unit.
  • Proven skills to draft business correspondence and documents, and summarise information in written narratives and presentations including textual, numeric, and graphic/charts
  • Knowledge of SAP desirable: processing of expenses, raising POs, Goodsreceipts, etc

What is it like to work at the EBRD?


Our agile and innovative approach is what makes life at the EBRD a unique experience You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.


The EBRD environment provides you with:

  • Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
  • A working culture that embraces inclusion and celebrates diversity;
  • An environment that places sustainability, equality and digital transformation at the heart of what we do.

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