Administrator - Crawley, United Kingdom - British Summer School

British Summer School

Verified Company

Crawley, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

MAIN DUTIES

To work closely with the Centre Manager to ensure that the venue's administration is efficient and be in daily contact with Head Office.
To be the first point of contact for students and staff and to work closely with the Centre Manager, Medical Staff and House Parents to ensure the welfare of all children and staff. Any concerns should be reported to the Centre Manager immediately.
To manage all finances relating to the venue, including student pocket money and petty cash. This includes maintaining accurate records of any transactions between the Company and its staff or students as well as ad hoc purchases as authorised by the Centre Manager.
To use the information provided by Head Office to create sports/leisure/ EFL/ bed registers, and liaise with Activity Managers/ DoS / House Parents to handle any requests for changes
To manage student checkin and checkout, including meeting parents and responsibility for collecting passports, travel documents and pocket money and keeping these safe for the duration of the student's holiday.
To ensure all Company records (e.g. incident & accident reports, complaints log, fire drill reports etc) are kept up to date at all times.
To manage student feedback (distribution and analysis of feedback questionnaires)
To plan weekend excursions (fun and cultural) that are appropriate to all age groups and to the geographical location of the centre.
To organise all transport for excursions.
To organise student groups and pocket money and assign staff to group.
To oversee excursions, including managing other staff and taking responsibility for student welfare and discipline.
To manage all office equipment, restocking and organising repairs where necessary, and signing Company property in/out to staff (e.g. keys/walkie talkies)
To be the main point of contact for Group Leaders and to assist them with their group's stay.
To ensure end of week EFL reports and certificates are completed for all students

ADDITIONAL DUTIES

To carry out bedtime duty on a rota basis, which includes being responsible for the bed and fire registers and waking up students on time.
To attend daily staff meetings, weekly meetings with the host school and take minutes of such meetings.
To follow guidelines as outlined in the Staff Handbook and as explained by the Centre Manager
To help set up / pack up camp as required and assist with administrative side of staff induction
To ensure any visitors / contractors have read the Welfare Leaflet and sign in and out of the Office when arriving / leaving site.

PERSON SPECIFICATION

Highly organised with a good eye for detail and excellent time management skills
Flexible and adaptable approach to working hours
Able to deal well with pressure
Enthusiastic, friendly and to be able to respond sensitively to any pastoral matters
Excellent written and verbal communication skills
Good knowledge of MS Office, especially Excel and sound knowledge of Google Drive desirable
Professionalism: being of smart appearance appropriate to the role and using appropriate language

TIME OFF

All rotas and days off are arranged by the Centre Manager. Any issues or changes regarding the rota and/ or days off must be approved by the Centre Manager.
You are entitled to one 24hour period off per week.
You are entitled to one out of three shifts off per working day
You will be asked to sign the 48 hour working week optout agreement
Due to the nature of the weekend activities (transfers and excursions), you are required to work all three shifts on these days