Accounts Assistant - Windsor, United Kingdom - Cumberland Lodge

Cumberland Lodge

Verified Company

Windsor, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Accounts Assistants x 2
Cumberland Lodge is based in a 17th century, former royal residence in the heart of Windsor Great Park.

Cumberland Lodge is a charity that empowers people, through dialogue and debate, to promote social progress towards more peaceful, open and inclusive societies.

Our charitable work is supported by income from hiring out our stunning facilities for residential and non-residential conferences, meetings, training courses, and special events.

We are seeking to recruit 2 x Accounts Assistants to work closely with the Finance Manager to maintain an efficient and accurate finance function within Cumberland
Lodge.

Experience and person specification requirements

Working knowledge and experience of Sage accounting software.
Fully proficient in using IT systems, including Outlook, Excel and Microsoft Word.
Good knowledge of accounting procedures.
Knowledge of financial systems and processes.
Demonstrates a logical and methodical approach with attention to detail and accuracy.
Able to work with minimum supervision.

Windsor Great Park without easy access by public transport.

Salary:
£25,000 to £30,000 per annum FTE

Hours:
From 25 per week

Shifts:
Mainly office based, flexible working hours.

Annual Leave: 33 days including Bank Holidays which will be pro-rata. The Charity is closed over the Christmas period which will be deducted from the leave allocation.

Pension:
Standard Life contributory pension (currently 7% contributions to support 5% personal contributions, with the option to increase personal contributions over and above 5%)

Additional benefits: 25 days annual leave plus bank holidays, annualised hours, meals on duty, uniform and training provided. Death in service benefit 4 x salary after a probation period. This policy includes employee support benefits, likely to include access to a virtual GP service and mental health support.

JOB DESCRIPTIONS (please note these may vary between the roles)

Role 1 Main duties:

This job description is designed to help you understand the role and is not intended to be a definitive list of duties, as we require all our employees to demonstrate flexibility in meeting our organisational and delegate needs.

Purchase Ledger
Coding and entering invoices onto Sage as directed
Manage PO system
Matching purchase orders to invoices
Circulating purchase invoices for authorisation to departmental heads
Reconciling supplier statements
Setting up new supplier on Sage
BACS Payment run
Compiling supplier/expenses payment runs
Uploading/inputting payment runs onto bank and ensure authorisation
Sending remittance advice
Posting payments on Sage
Liaise with suppliers re: payment of invoices, request credit notes.
Update monthly bar stock
Banking
Counting cash floats weekly and reconciling
Prepare weekly banking of cheques and cash
Input receipts and payments from bank onto Sage
Compile weekly bar sheets
Reconcile credit card settlements and post on Sage
Collate and reconcile staff credit card invoices and post on Sage
Assisting with departmental postings, filing, photocopying and other clerical duties as required

Role 2 Main duties:

Sales Ledger:

Raising deposit invoices including obtaining purchase order numbers as appropriate.
Post all sales invoices onto Sage
Update monthly 'deposits held' spreadsheet
Credit Control
Banking
Update KX (customer booking system) when customer payments made
Manage petty cash
Bank matching, bank posting and bank reconciliation.
Journals
Post monthly bar journals on Sage
Intercompany journals
Book and gift stock
Checking BACS processing report for any DD returns
Intercompany reconciliation
Year End Audit
Provide supporting schedules as part of the preaudit pack

Key Skills:

Good communication skill
Attention to detail
Organised and able to work under pressure and meeting deadlines
Excel, intermediate level
Financial software, ideally Sage 50 but not essential

The job descriptions are designed to help you understand the role and is not intended to be a definitive list of duties, as we require all our employees to demonstrate flexibility in meeting our organisational and delegate needs.

About us

Founded in 1947, Cumberland Lodge is an educational charity that brings diverse people together in dialogue and debate to address pressing issues around social cohesion.

The charity is supported by income from hiring out the facilities at Cumberland Lodge, a Grade II listed former Royal residence in Windsor Great Park, as a conference and events venue for visiting groups.

How to apply

Closing Date
:
Tuesday 9 May 2023
Interviews will take place on
Thursday 18 and Friday 19 May 2023

Job Types:
Full-time, Part-time, Permanent

Part-time hours: 25 per week

Salary:
£25,000.00-£30,000.00 per year

Benefits: