Team Administrator - London, United Kingdom - National Grid

National Grid

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Team Administrator:

Location: London, GB, SE15 1LR
Division: LPT2
Job Type:
Requisition Number: Department: Electricity Transmission
Non-Operations
Job Function: Administration
About the role:

National Grid Electricity Transmission is at the heart of energy in the UK. The electricity we provide gets the nation to work, powers schools and brings energy to life. Our energy network connects the nation, so it's essential that it's continually evolving.

You'll provide a proactive administrative support service to the London Power Tunnels Project, to ensure the efficient use of the team's time and assist them in pursuing their business objectives.

Key Responsibilities

Manage the diary of the Project Director, dealing with meeting clashes appropriately.
Make travel and accommodation bookings and file expense claims for the team.
Provide a first line response for team communications, maintaining uptodate information.
Raise Purchase Order requests, monitor the stock of office supplies and reorder as appropriate.
Manage IT equipment requests for starters and leavers.
Arrange inductions and site access for new starters.
Manage bookings and logistics for site visits.
Organize various meetings, briefings and events as required.
Provide a minute taking and distribution service for key meetings and coordinate the flow of information, communication and knowledge between the business area and its partner organisations.
Schedule weekly team calls and manage the agenda.
Ensure compliance with data handling in line with GDPR and company policies and procedures.
Assist with SharePoint management and ensure Team documents are filed and stored correctly and updated as required.
Develop systems and processes as required.
Provide quality responses to calls received from external contacts using own knowledge and experience and dealing with bespoke data requests.

You'll be based at the project offices in New Cross, London for 3-4 days per week and this can be combined with hybrid working from home.

What you'll need:

Good working knowledge of Microsoft Office including Word, Excel, and PowerPoint
Experience in scheduling and attending Microsoft Teams calls.
Ability to produce a variety of accurate and appropriate written communication.
Strong relationship and communication skills with experience of liaising with senior members of staff internally and externally with stakeholders.
Good influencing and excellent team working skills. A driving licence would be useful for travel to sites but not mandatory.

What's in it for you?:

You'll receive a competitive salary between £33,100 - £37,000 - dependent on capability, plus £10,000 London Weighting Allowance

We have a reputation for promoting a healthy work/life balance and our flexible working arrangements will support you.

You'll have the option to buy or sell holiday days, and things such as 26 weeks fully paid parental or adoption leave, and back-up care service are standard.

You'll also get a performance-based bonus and our double-matched pension contribution scheme means your pension could be worth up to 18% of your salary.

More Information:

LI-NB1

At National Grid, we work towards the highest standards in everything we do, including how we support, value and develop our people.
Our aim is to encourage and support employees to thrive and be the best they can be. We celebrate the difference people can bring into our organisation, and welcome and encourage applicants with diverse experiences and backgrounds, and offer flexible and tailored support, at home and in the office.

Our goal is to drive, develop and operate our business in a way that results in a more inclusive culture. All employment is decided on the basis of qualifications,
the innovation from diverse teams & perspectives and business need. **We are committed to building a workforce so we can represent the communities we serve and have a working environment in which each individual feels valued, respected, fairly treated, and able to reach their full potential.